Medical Education/Volunteer Coordinator

Job Description:

• Serve as the primary contact for professional schools and students participating in clinical rotations.
• Maintain a current list of physicians and advanced practice providers willing to serve as preceptors.
• Assist with matching students to appropriate preceptors, balancing student needs, preceptor availability, and organizational priorities.
• Track and document requirements for clinical rotations (e.g., immunizations, malpractice insurance, HR documentation, and agreements with schools).
• Provide onboarding for students, including orientation, IT training, access badges, housing (if applicable), and other resources.
• Assist in obtaining evaluations and feedback from preceptors and schools.
• Provide ongoing reports of student participation to Residency Programs, Provider Recruitment, and Administration for future recruitment efforts.
• Support the Residency Program Coordinator and Chief Medical Officer with projects as assigned.

Volunteer Coordination:

• Recruit, screen, orient, and place volunteers across hospital departments in alignment with hospital needs.
• Develop and maintain volunteer schedules in collaboration with department leaders.
• Communicate regularly with volunteers through newsletters, calls, meetings, and recognition activities.
• Create and implement strategies for volunteer recruitment, retention, and recognition.
• Serve as a resource and support to volunteers, ensuring positive engagement and mission alignment.
• Work with hospital leadership to identify new areas where volunteer services could enhance patient care and organizational effectiveness.
• Monitor and track volunteer service hours and maintain accurate records.
• Assist with budget planning and financial oversight for volunteer services, including tracking expenses, monitoring program costs, and ensuring responsible use of resources.
• Promote the mission, philosophy, and core values of Deaconess Memorial Medical Center through the engagement of volunteers.
• Support Memorial Medical Center Foundation team with projects as needed.

Qualifications:

Education & Experience

• Associate’s or Bachelor’s degree recommended; background in education, healthcare, or program coordination preferred.
• Experience in program or volunteer coordination strongly preferred.
• Previous personal volunteer experience is beneficial.

Knowledge, Skills & Abilities

• Strong communication skills with the ability to effectively interact with students, schools, volunteers, and hospital staff.
• Excellent organizational and time management skills with the ability to handle multiple priorities.
• Skilled in data entry, scheduling, and use of Microsoft Office (Word, Excel) and web-based applications.
• Ability to resolve challenges creatively and with sensitivity.
• Self-motivated, collaborative, and adaptable in a dynamic healthcare environment.
• Must demonstrate compassion, confidentiality, flexibility, and respect in working with diverse groups of people.

Equal Opportunity Employer
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