What are the responsibilities and job description for the Executive Assistant to the CEO - Virginia Beach position at Melone Hatley, P.C.?
Company Overview
Melone Hatley, P.C. is a fast-growing family and estate planning law firm with offices across Virginia, Florida, South Carolina, and Texas. Named one of the 500 fastest-growing law firms in the United States and recognized by Super Lawyers, we've built our reputation on delivering compassionate, high-quality legal services and creating a workplace where talent thrives.
Our mission is simple: to be the premier law firm for individuals looking to protect what matters most — their families, their finances, and their future. We achieve this by fostering a culture rooted in transparency, integrity, and open communication. Every team member plays a vital role in delivering personalized, results-driven support to our clients, and we're proud to be known as one of the top employers in the region.
Join us and become part of a team that is redefining family and estate law with purpose, passion, and people at the center of everything we do.
Position Overview
We are seeking a highly skilled Executive Assistant to provide primary support to the CEO, with occasional support to the Managing Partner/CFO. The ideal candidate is a proactive and resourceful professional with exceptional communication skills, strong attention to detail, and a proven track record of successfully supporting senior executives in a fast-paced, professional environment. This position is critical to the CEO’s effectiveness and requires sound judgment, a high level of discretion, and the ability to manage confidential information with the utmost integrity.
The successful candidate will demonstrate flexibility, reliability, and a commitment to operational excellence while navigating complex priorities. Serving as a trusted partner to senior leadership, the Executive Assistant will play a key role in enhancing executive productivity and overall organizational effectiveness. This individual will not only support the role but also help amplify the leadership capacity of the entire organization.
Key Responsibilities:
Executive Support
- Manage and optimize the CEO’s calendar, scheduling, and daily priorities.
- Review, organize, and respond to emails on behalf of the CEO.
- Screen calls and manage inbound communications with professionalism and discretion.
- Prepare daily agendas aligned with key priorities.
- Coordinate meetings, including logistics, materials, and follow-up actions.
- Assist in meeting preparation, including the development of presentations and materials.
- Translate executive ideas into actionable initiatives and coordinate with appropriate team members.
Meeting & Execution Management
- Attend key meetings and capture clear, actionable notes.
- Translate discussions into defined next steps, ownership, and deadlines.
- Conduct post-meeting debriefs with the CEO and drive follow-up communication.
- Track open items and ensure accountability across teams.
Travel & Logistics
- Plan and coordinate all travel, including flights, accommodations, transportation, and itineraries.
- Adjust travel arrangements in real time as needed.
- Manage both business and personal travel logistics.
Personal & Administrative Support
- Handle personal matters with efficiency, discretion, and confidentiality.
- Coordinate appointments, vendors, and household or lifestyle needs as required.
- Serve as a trusted extension of the CEO in both professional and personal matters.
Events & Special Projects
- Plan and execute corporate events (e.g., holiday gatherings, leadership offsites).
- Coordinate attendee travel and event logistics.
- Manage vendors, budgets, and timelines.
- Support special projects critical to executive priorities and organizational growth.
What Success Looks Like
- Ensure CEO’s time is protected and focused on high-value activities.
- Meetings consistently drive clear execution and measurable outcomes.
- Communication is streamlined, organized, and proactive.
- Travel and logistics are seamless and well-coordinated.
- Priorities are managed effectively, with strong follow-through and attention to detail – allowing nothing to fall through the cracks.
Qualifications and Skills:
- 3 years of experience supporting a CEO, founder, or senior executive, preferably in a fast-paced environment.
- Exceptional organizational and time-management abilities.
- Strong written and verbal communication skills.
- Demonstrated ability to anticipate needs and solve problems independently.
- High level of discretion, professionalism, and sound judgment.
- Adaptability and comfort managing shifting priorities, including occasional on-call support.
- Immense proficiency with technology and standard business tools (e.g., Outlook, calendar management, document preparation, etc.)
- Strong sense of ownership and accountability.
- Excellent attention to detail with the ability to maintain a strategic perspective.
- Composure under pressure and a commitment to follow-through.
- High degree of integrity, loyalty, and trustworthiness.
- Associate’s degree or higher, preferred.
Benefits:
- 100% Employer Paid Medical Benefits for Employees and Dependents
- Dental, Vision, and Life Insurance
- 401 (k) Matching
- Paid Time Off and Holiday Pay
- Paid Parental Leave and Much More!
Work Environment:
- Full-time position
- 8-hour shift with flexibility to work outside of business hours
- On-site attendance required
Join Our Team!
If you are an organized and motivated individual who thrives in a fast-paced environment and is eager to contribute to a team dedicated to family law, we would love to meet you. Join us at Melone Hatley, P.C. where you can grow your career and make a meaningful impact!
Melone Hatley, P.C. is an equal opportunity employer.