Non-Profit Fundraising and Event Coordinator

OUR MISSION. We bring hope, connection and the power of music to patients battling illness.

WHO WE ARE. Melodic Caring Project is a 501(c)(3) non-profit founded in 2010 to support patients and others battling illness and isolation around the world.

WHAT WE DO. We provide ongoing mental, emotional and spiritual health support to patients and others battling illness. We accomplish this by connecting our rockSTAR patients with musicians, performers, celebrities, and our team of Rockologists offering a range of programs including 1:1 Music Therapy Sessions, Personalized Livestream Performances, Weekly Group Music and Art Therapy Sessions and other specialty programs. At MCP, the patients are the rockSTARS, and we are their #1 Fans.

FUNDRAISING & EVENTS COORDINATOR (FEC)

The Fundraising & Events Coordinator (FEC) plays a vital support role on the Development team, focusing on event planning and coordination, building strong relationships with donors and volunteers, ensuring the smooth execution of events, and assisting with fundraising efforts. This role prioritizes key strategies for donor retention and engagement.

This role was designed to provide "hands-on" relief and structure to a growing development team, ensuring that planning, stewardship, and administrative follow-through are centered as we expand our donor base and deepen impact.

We are seeking a creative and detail-oriented Fundraising and Events Coordinator to support the planning and execution of our fundraising events, campaigns, donor acquisition and stewardship.

This position requires a driven, organized, proactive, solve-minded, team-spirited individual.

ESSENTIAL DUTIES AND RESPONSIBILITIES

NON-PROFIT EVENT PLANNING & COORDINATION

You will provide direct support to our Lead Event Planner to help coordinate the planning and logistics for our core fundraising events, including:

• Assist and participate in all fundraising campaigns and events in coordination with other team members including our Annual Gala, Annual Golf Tournament, Skagit Hometown Fundraiser, End of Year Fundraiser, online campaigns, etc. to support fundraising goals.
• Donor and Volunteer cultivation, appreciation and engagement events
• Assist in managing fundraising technology, CRM systems and cross-team coordination needs (ie. Salesforce, Greater Giving, GoogleSheets and Docs, etc).

SPECIFIC TASKS INCLUDE:

• Creating and managing event timelines, task trackers, and run-of-show documents
• Supporting and executing pre-event preparations and tasks
• Coordinating vendors, volunteers, and internal teams
• Supporting and managing guest registration, RSVP tracking, and preparation of day-of materials
• Outreach, procurement and tracking of Sponsorships and Auction Procurement
• Event setup, guest experience, and post-event follow-up

DEVELOPMENT SUPPORT & DONOR ENGAGEMENT

You will provide direct support to the Executive Director (ED) by helping manage donor prospect, engagement and retention including but not limited to:

• Assist with donor management, stewardship, cultivation and solicitation to build strong donor relationships that support and reflect our mission. (Moves Management, Gala Sponsorship, Pre-Pledges, Matching Opportunities, 1000 True Fan Campaign, Gratitude & Stewardship, etc)
• Work with ED to solicit and close corporate sponsorships and steward relationships with corporate partners.
• Assist with donor communications and donor acknowledgement processes, including major donor updates, thank you calls, letters and other activities.
• Track and prepare donor appreciation materials or gifts
• Help with CRM database management and updates to ensure accurate donor records
• Support donor research and prospecting
• Collaborate with team to coordinate outreach and event promotions (ie. email, mailings, phone etc)
• Organize campaign and sponsorship data across projects and events

GRANT MANAGEMENT SUPPORT

In partnership with the Executive Director (ED), you’ll help sustain fundraising and grant efforts with operational follow-through, including but not limited to:

• Assist ED in identifying grant opportunities, reviewing applications & reporting of successful grants.
• Help track grant deadlines and assist with application logistics
• Gather attachments, documentation, and progress reports
• Assist with grant reporting or annual appeals

OTHER GOALS:

• Manage and grow volunteer program

KNOWLEDGE & SKILLS

• 2 years of experience in nonprofit events, development or fundraising
• Strong organizational and communication skills (written and verbal)
• Highly Skilled with Google Workspace, Excel and Microsoft Office
• Experience planning and coordinating events of varying sizes, either as the lead planner or in a supporting coordination role.
• Experience with donor databases (Salesforce, Greater Giving, etc),
• Comfortable learning new systems and working independently on multiple tasks

WORK ARRANGEMENT

• Hybrid with regular in-person attendance for team meetings, event preparation and fundraising events. Occasional evening and weekend availability required for events.

MCP CORE VALUES

• Mission Obsessed. We wholly believe in and are passionate about our mission and dedicated to making a positive impact.
• Care Deeply. We engage with empathy and compassion, ensuring that genuine care is at the heart of everything we do, making every interaction meaningful.
• Thoughtfully Innovative. We pursue innovation with unwavering focus, forethought, dedication, and a commitment to excellence, continually seeking new ways to improve and excel.
• Win Together. We believe in our team, winning together, and fostering a positive and supportive team environment.
• Appreciation & Trust. We cultivate a culture of appreciation and trust, building strong relationships through transparency, honesty and integrity.
• Deliver with Accountability. We are accountable for delivering outstanding results and demonstrating professionalism, reliability, and humility in everything we do.
• Exceed Expectations. We take pride in going above and beyond, consistently delivering exceptional results that surpass expectations.

*It is understood that during special events (i.e. annual gala, quarterly fundraising events, streaming programs etc.) it will be necessary to work longer hours to help the organization accomplish its mission and goals and is required that the FEC be at all fundraising events.

**It is understood that you represent the organization’s mission and values with its supporters and constituents. As such you are an ambassador for the Melodic Caring Project and will conduct yourself in accordance with our organizational values and code of ethics.

Pay: $28.00 - $34.00 per hour

Benefits:

• Paid time off
• Work from home

Application Question(s):

• Please describe your experience planning and coordinating events of varying sizes. What types of events have you supported, and what was your role (lead planner or supporting team member)?
• Please describe your experience supporting nonprofit fundraising, donor relations, corporate sponsorships, or grant administration. Which of these areas have you worked in, and what responsibilities did you directly manage? What was your greatest accomplishment?

Experience:

• Nonprofit Event Planning and Coordinating: 2 years (Preferred)

Ability to Commute:

• Mount Vernon, WA 98273 (Required)

Work Location: Hybrid remote in Mount Vernon, WA 98273

Salary : $28 - $34