Project Manager

Who We Are:

At melin we set out to create the most premium, highest quality headwear in the world. We believe that with more thought, time and care invested into how we make our products that we can extend the life of our hats and the adventures we take them on. We are looking to expand our internal family and are seeking one incredible human capable of excellence in a fast-paced work environment and eager to join an elite, yet small team of “A Players”.

About The Role:

We are looking for a Project Manager to be the operational hub connecting our Product, Marketing, Creative, Sales and Operations teams to keep things on track and report into leadership. You will manage the execution timelines and deliverables for all key projects, ensuring we bring our premium headwear to market thoughtfully, efficiently and on time.

The ideal candidate is a highly organized, collaborative self-starter with a passion for process and an ability to manage multiple deadlines across different functional groups. You will play a crucial role in maintaining clarity and communication as we drive innovation and growth. You are organizationally exceptional and love to quarterback keeping everyone informed and aligned.

Responsibilities include but are not limited to:

Project Management & Execution

• Own the Master Calendar: Manage and disseminate a unified master calendar for all key organizational milestones, including product procurement, product creation, marketing campaigns, photoshoots, operational readiness and key sales dates. This includes setting alignment meetings and providing weekly communications on upcoming critical deadlines and deliverables.
• Drive Workflow Efficiency: Lead the in-take, routing, and status updates of all project briefs and job requests across Marketing, Creative, and Product using project management tools (e.g., Asana) and coordinating calendar invites for all cross functional key dates.
• Develop Schedules: Create detailed workback schedules and set deadlines, proactively monitoring workloads and adjusting assignments/deadlines to ensure successful adherence to project timelines.
• Lead Communication: Act as the organizational "air traffic control," leading regular status meetings, publishing clear summaries of next steps, and providing concise progress reports to leadership that highlight risks and resource needs.

Cross-Functional Alignment

• GTM & Product Focus: Own the operational rhythm of the product creation calendar, tracking dependencies between Design, Development, Sales and Operations to ensure product readiness meets launch targets.
• Sales Execution Support: Drive cross-functional alignment and execution of deliverables for Sales Season launch to ensure the on-time delivery of sales tools and assets. Project manage the key cross-functional deliverables for the two annual Sales Meetings, tradeshow prep and sell in deadlines.
• Process Improvement: Identify and implement scalable processes for cross-team collaboration, communication, and approvals, and support the adoption of new project management tools.
• Organizational Goals: Partner with leadership to facilitate the administration of annual company goals (MBOs), ensuring progress and alignment across departments.

System Administration & Risk Management

• System Ownership & Training: Act as the System Administrator for the project management platform (e.g., Asana), managing user accounts, standardizing project templates, and developing training materials to drive consistent cross-functional adoption and data accuracy as well as permissions and file organization within Google DAM.
• Risk Management & Resolution: Proactively identify potential bottlenecks, delays, or issues on projects. Develop and manage contingency plans for critical path items. Serve as the primary escalation point for all project issues that cross functional boundaries, facilitating swift decisions by the President or relevant VPs to unblock progress.

Qualifications, Skills, Experience:

• 5 years of progressive experience in Project Management within the premium apparel, accessories, or lifestyle goods industry.
• Bachelor’s degree in Communication, Business, Marketing, or a related discipline required
• Expert proficiency in digital project management systems (e.g., Asana, Smartsheet, Monday, ClickUp).
• Deep familiarity with the entire product creation cycle, creative production, and Go-To-Market processes.
• Strong organizational, analytical, and problem-solving skills with exceptional attention to detail and follow-through.
• Highly productive self-starter with excellent written and verbal communication skills, comfortable presenting to and working with senior leadership.
• Passion for premium products, brand building, and the Melin brand.

Location & Office Structure: This is an in-office hybrid position, mandatory 4 days per week in office in San Clemente, CA with the option to work from home 1 day per week. Subject to change without notice as per company guidelines.

Compensation: The salary range for this position is $75,000 to $100,000 plus opportunity for annual bonus; salary is based on the experience that you bring to the position.

Benefits and Perks:

• Complimentary catered meals
• Generous product gift program and all brand discounts
• Growth opportunities within the Archipelago family of brands: OluKai, Kaenon, Melin, Roark
• Company bonus program
• 5 year and 10 year Milestone Anniversary travel gifts
• Medical, Dental, Vision insurance in accordance with plan guidelines
• Company paid life insurance in accordance with plan guidelines
• 401k with employer match in accordance with plan guidelines
• 15 Days of PTO accrued annually, plus one additional day of PTO every year on your anniversary, and 3 Floating Holidays per year
• Paid beach and giveback days, bi-annual team building events and other in-person celebrations
• Work with talented and great people who share a love of melin
• Dog friendly office

Archipelago Companies values a diverse, inclusive, and entrepreneurial workforce and culture, and we provide equal employment opportunity for all applicants and employees. All qualified applicants for employment will be considered without regard to an individual’s race, color, sex, gender identity, gender expression, religion, age, national origin or ancestry, citizenship, physical or mental disability, medical condition, family care status, marital status, domestic partner status, sexual orientation, genetic information, military or veteran status, or any other basis protected by federal, state or local laws. If you are unable to submit your application because of incompatible assistive technology or a disability, please contact us at hr@arch-cos.com. Archipelago will reasonably accommodate qualified individuals with disabilities to the extent required by applicable law.