Executive/Legal Assistant

Melick & Porter, LLP, a mid-sized civil defense law firm located in downtown Boston, is seeking an Executive/Legal Assistant with civil litigation experience. This full-time role requires a highly organized and flexible individual to provide crucial administrative and legal support to multiple attorneys. The ideal candidate will possess strong multitasking abilities, exceptional attention to detail, and the ability to work both independently and as part of a team.

Interested applicants should submit a resume to careers@melicklaw.com.

Role Responsibilities:

As an Executive/Legal Assistant, you will support attorneys in a range of civil litigation and administrative tasks. Your duties will include, but are not limited to:

• Case Management: Take responsibility for managing assigned litigation cases and related tasks, ensuring timely completion of all case milestones.
• Calendar & Deadline Management: Monitor and manage attorney calendars, ensuring all deadlines are met. Handle scheduling and coordinating meetings, appointments, and court dates.
• Civil Litigation Support: Assist in case management and trial preparation, including organizing and tracking civil litigation materials such as documents for counsel, experts, and witnesses.
• Administrative Support: Provide high-level administrative support to attorneys and executives, including drafting legal documents, such as notices, motions, and case-related memos.
• Communication: Serve as the point of contact for clients, medical providers, clerks, and insurance agencies. Communicate effectively with clients and colleagues to ensure the smooth flow of information.
• Executive Assistance: Manage the executive’s calendar, organize meetings, send reminders, and prioritize sensitive matters. Handle administrative duties such as drafting emails, memos, and other communications on behalf of attorneys and executives.
• Billing & Financial Support: Assist in billing tasks; prior experience with billing is preferred but not required.

Required Skills and Experience:

• Education: Bachelor's degree preferred; Paralegal Certificate is a plus.
• Experience: 2 years of Litigation/Executive Assistant experience preferred.

Skills:

• Exceptional attention to detail with the ability to multitask and meet deadlines.
• Strong written and verbal communication skills.
• Organizational skills and time management capabilities.
• Proficiency with office tools such as Word, Excel, and document management platforms.
• Familiar with State and Federal Court filings, including submission of electronic filings.
• Ability to work independently and in a team environment on multiple projects simultaneously.
• A client-friendly, team-oriented attitude and professionalism in all interactions.
• Ability to maintain a high level of confidentiality.
• Flexibility: Willingness to manage additional duties and responsibilities as assigned.

Benefits:

• Competitive salary starting from $70,000 per year.
• Comprehensive benefits package, including medical, dental, and vision
• 401(k) plan.
• Generous PTO policy, plus paid holidays.
• On-site fitness center and employee community involvement opportunities.
• Professional development assistance and tuition reimbursement.

About Melick & Porter, LLP:

Melick & Porter, LLP is a respected trial and appellate law firm providing high-end legal representation across Massachusetts, Connecticut, Rhode Island, and throughout New England. With a team of seasoned attorneys, we are committed to delivering exceptional service to our clients and fostering a collaborative and supportive work environment for our team members.

Melick & Porter, LLP is an Equal Opportunity Employer, committed to diversity and inclusion in the workplace. We do not discriminate against any employee or applicant based on race, creed, color, gender, age, national origin, religion, sexual orientation, gender identity, veteran status, disability, or any other protected category.

Job Type: Full-time
Pay: From $70,000 per year
Location: Boston, MA 02109
Schedule: Monday to Friday, 8-hour shifts

If you are an experienced, detail-oriented professional who thrives in a fast-paced legal environment, we encourage you to apply.

Job Type: Full-time

Pay: From $70,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid sick time
• Paid time off
• Parental leave
• Professional development assistance
• Retirement plan
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Work Location: In person

Salary : $70,000