What are the responsibilities and job description for the Billing Specialist position at Melick & Porter, LLP?
Billing and Accounts Receivable Specialist
Melick and Porter, an Insurance Defense law firm with offices throughout New England seeks a Billing and Accounts Receivable Specialist in its Boston, MA office. As the billing and accounts receivable specialist, you will oversee and manage the financial interactions between the firm and its clients. This role involves developing and implementing strategies to ensure timely billing, monitoring work-in-progress, and coordinating collection efforts for past-due accounts. You will be part of a growing team that maintains the firm's financial health by processing and reviewing invoices while maintaining compliance with client guidelines, generating cash-flow reports, and effectively managing the collection process. This role requires strong attention to detail and the ability to effectively collaborate with attorneys, paralegals, adjusters and clients. Interested applicants should submit a cover letter and resume to careers@melicklaw.com.
Job Duties
● Execute full cycle revenue billing including narrative edits, transfers, adjustments, and finalizing pre-bills as directed by responsible attorneys.
● Identify billing issues and resolve or escalate as appropriate.
● Analyze work-in-progress monthly to ensure timely billing and in accordance with firm’s billing requirements.
● Track write-offs and review past due accounts, following up to ensure proper collections and reporting to external and internal parties regarding payment status.
● Resolve delinquent accounts through effective communication and negotiation.
● Collect and maintain billing data via the firm’s internal billing software.
● Manage initial set-up of electronic billing clients, subsequent submissions and maintain data on third-party e-billing applications.
● Document billing process and update standard operating procedures for assigned clients as necessary.
● Review Aging Reports and assist in contacting clients regarding past-due balances.
● Provide attorneys with accurate and up-to-date billing information and documentation.
● Monitor and track payments and outstanding accounts receivable balances.
● Follow up with insurance adjusters and/or defense firms regarding overdue payments and facilitate resolution of outstanding balances.
● Implement effective collection strategies to minimize the aging of accounts receivable.
● Ensure accuracy and completeness of settlement payments received.
Experience
- 0-2 years of experience in accounts receivable, collections, or a related financial role.
- Law Firm accounting experience preferred.
- A bachelor's degree in accounting or business administration is preferred.
- Excellent organizational and time management skills.
Please note: the actual salary offered may be above or below the identified range and will be based on a wide range of factors including relevant skills, experience, and the location where the position is filled.