Accounting Supervisor

Job Function

Accounting & Operational Support

Job Family

Accounting & Financial

Status

Exempt

Original Date

August 13, 2022

Version

Core / Basic

Revision Date

September 19, 2024

Similar Job Titles: Accountant, Accounting Administrator, Accounting Specialist, Accounts Payable Supervisor, Accounts Receivable Supervisor, Project Accountant, Cost Accountant, Credit & Collections Analyst, Finance Supervisor, Revenue Accounting Supervisor, Senior Accountant

Position Summary

The Accounting Supervisor will oversee the supervision of the office administrative team and / or the accounting administrative team including managing daily office activities and may assist with certain timecard functions. Will process account payables and receivables, perform project accounting, job costing, assist and support the General Manager and Regional Accounting Manager with accounting, financial functions and analyses. It is necessary in some regional offices that the Accounting Supervisor ensures consistency between varying invoicing or billing software, or database programs.

Essential Job Duties And Responsibilities

• Lead project accounting efforts, including ensuring proper software utilization for tracking and data optimization, with a constant focus on margin analysis.
• Supervise office accounts receivable processes to include accurate and timely invoicing, collections, reduction of AR aging days, review and process lien waivers and notifications, and release processes.
• Supervise office accounts payable processes to include purchasing, proper cost accounting, internal financial controls, and the maximization of vendor discounts.
• Coordinate with the Regional Accounting Manager for month-end, quarter-end, or year-end processes.
• Monitor financial and accounting data such as equipment rental costs, overtime utilization, and related data; generate and provide timely reports as needed, scheduled, or requested.
• Work with project managers, estimators / sales, and others to ensure necessary data and information is available.
• Learn and understand MEI’s internal systems processes from quotes to invoicing and be able to train others; oversee and coordinate process improvement initiatives.
• Perform variance analyses, and related analyses monthly.
• Manage customer processes including thoroughly reviewing purchase orders, and the establishment of credit approvals and credit limits.
• Oversee and assist with monthly payroll reporting for varied insurance programs including OCIP, CCIP, ROCIP, and Certified Payroll.
• Supervise the credit card coding and review approvals.
• Assist with the management of monthly storage / warehousing billings; serve as backup for the accounting team and related transactional work.
• Local travel if needed.
• Perform all other duties as assigned or necessary.
  
  

Minimum Qualifications (Experience, Skills, And Education)

• High School Diploma or equivalent required. Post-secondary coursework relating to accounting preferred; a combination of education, experience, and a strong understanding of accounting principles will be considered.
• Three (3) to five (5) years’ experience in accounting; minimum of one (1) year experience working with accounting software or systems required.
• Have a good ability to evaluate customer’s credit worthiness for credit extension requests, excellent customer service skills regarding invoicing and collection efforts.
• Possess a good understanding of regulations, policies, and procedures as they relate to accounting; ability to instruct others on accounting concepts and best practices.
• Background or experience in accounting leadership necessary.
• Strong computer skills using a Windows based system; advanced knowledge of MS Office – particularly Excel – necessary.
• Intermediate to advanced knowledge of accounting related software including Concur and ERP systems such as Business Central and MS Dynamics 365.
• Utilize critical thinking and deductive reasoning concepts; have the ability to problem-solve complex issues and make decisions.
• Is self-directed and self-motivated; manages time efficiently and encourages good time-management practices with others.
• Strong understanding of administrative procedures and office protocols.
• Excellent communication skills with a good understanding of the English language, including grammar, and the meaning and spelling of words.
  
  

Physical Requirements And Working Conditions

Normal temperature-controlled office environment. The Accounting Supervisor will frequently use a computer, keyboard / mouse, cellular or office telephone, and regular business office equipment. Extended periods of sitting for long durations, occasional walking, and lifting up to ten pounds. Occasional walking over uneven outdoor terrain and/or exposure to inclement weather, non-temperature-controlled environments, or warehouse-type environments. This is a full-time, permanent position. This is an in-office position, the work hours are typically Monday – Friday, 8:00 a.m. to 5:00 p.m. or as necessary.

Additional Requirements

Must be able to work in a high functioning team environment. Display the highest levels of honesty, integrity, and professionalism. Take pride in your work and in the company. Communicate openly and strive for peak performance in daily tasks. Know and deliver the quality service MEI’s customers have come to expect.

Disclaimer: This job description is intended to summarize the type and level of work performed by an Accounting Supervisor and is not an exhaustive list of all duties, responsibilities, and/or requirements. MEI reserves the right to change or modify this job description or the essential duties of the job, as necessary.