Human Resources Assistant - Volunteers & Classified Support

Human Resources Assistant – Volunteers & Classified Support

12 Month Position

Position Summary:  Responsible for acting as an administrative assistant and performing a variety of clerical duties to ensure smooth operations within the Human Resources department. Serves as the primary volunteer coordinator, manages district compliance, and supports classified tasks. Requires initiative, organization, analytical skills, attention to detail, high confidentiality, and clear communication skills.

Education and Experience: 

• Requires a high school diploma or equivalent.
• 2 to 5 years of job-related prior experience preferred.
• Previous educational environment or HR experience preferred.

Essential Job Functions include the following: Other Duties May Be Assigned

• Oversees the district’s volunteer screening process by processing intent to volunteer forms and annual intent-to-return forms, and maintaining background check records in accordance with Board policy.
• Supports department purchasing, orders supplies, submits purchase orders, and maintains the HR department credit card.
• Ensures vendor quotes are organized and processed in compliance with Board policy.
• Completes Verification of Employment (VOE) requests for banks, housing, and lending agencies.
• Maintains primary HR database records for classified personnel; including but not limited to onboarding, offboarding, and evaluations, to ensure high data integrity and compliance.
• Creates and distributes classified annual timesheets annually.
• Assists in monitoring mandatory training systems to ensure employee compliance.
• Supports coordination of job fairs, recruiting efforts, schedules interviews, prepares candidate interview packets, and sends candidate correspondence.
• Gathers, organizes, and enters required data into annual state, district, and peer-group compensation surveys. 
• Schedules appointments and issues staff identification badges.
• Assists with the preparation of the Personnel Agenda for Board of Education meetings.
• Assists in core data reporting, drafting, generating, and formatting statistical and workforce reports (salary, leave, and staffing trends).
• Assists with FMLA documentation and records maintaining confidentiality.
• Attends confidential meetings, transcribes minutes, and prepares distribution materials as requested.
• Provides professional customer service, answers general inquiries, and interprets basic district procedures.
• Assists with filing, digital archiving, and annual file audits to ensure strict adherence to state records retention schedules.

COMPENSATION FOR EXPERIENCE IS CONSIDERED, 2026-2027 Classified Salary Schedule; Office Personnel

Starting Pay: $23.31 per hour

APPLICATION DEADLINE:  Open Until Filled

Qualified individuals who wish to apply for this position should submit an on-line application at: bit.ly/employmentmsdr9 

Mehlville School District is an Equal Opportunity Employer and E-Verify Participant

We appreciate your interest in Mehlville School District!