Administrative Assistant - Assistant Superintendent of Schools

Administrative Assistant (12 Month) -

Assistant Superintendent of Schools

2025-2026 School Year

Start date: July 1, 2025

Position Summary:  Responsible for acting in an administrative assistant function in assisting the Assistant Superintendent – Schools in the administration of the department as directed.  Establishes and maintains department records and procedures by assisting/relieving the Assistant Superintendent of a variety of tasks to enhance the smooth and efficient operation of the Assistant Superintendent’s Office and related district services.  Performing these duties requires initiative, analysis, independent judgment, assuming responsibilities and making decisions within established parameters.

Education and Experience:  An equivalent combination of education, training and experience will be considered.

• Requires a high school diploma or equivalent.
• Prefer an Associate’s Degree, B.A., or B.S. in related field.
• Requires 3 to 6 years of job-related prior experience.

Essential Job Functions include the following: Other Duties May Be Assigned

• Completes necessary steps to become a sworn notary public.
• Reports directly to the Associate Superintendent and provides support to the Assistant Superintendents charged with school supervision.
• Assumes primary responsibility for one or more duties, which are district-wide in scope and requires a high level of expertise.
• Completes duties necessitated by the Superintendent of Schools and the Mehlville School District Board of Education as added.
• Maintains database, drafts, generated and distributes statistical, narrative and other reports.
• Deals as assigned with sensitive, confidential and contentious matters on a district-wide basis.
• Processes requests and provides information to building administrators and others regarding specific departmental job functions assigned to the Assistant Superintendent.
• Attends and/or records meetings and discussions of a confidential nature, transcribes minutes and distributes follow-up information.
• Monitors enrollment trends and assists as directed in maintaining staffing patterns throughout the supervision of the Assistant Superintendent.
• Maintains Assistant Superintendent’s calendar.
• Performs clerical duties, including filing, typing, data entry, copying, and preparing reports and/or handbooks.
• Provides assistance with district events and leadership meetings.
• Assists in monitoring department budget and manages credit card purchase for assigned personnel.
• Interacts regularly with Building Administrators and other district programs under the supervision of the Assistant Superintendent regarding related programs, disciplinary issues, and special inquiries, etc.

COMPENSATION FOR EXPERIENCE IS CONSIDERED, 2024-2025 Classified Salary Schedule

APPLICATION DEADLINE:  Open Until Filled

Qualified individuals who wish to apply for this position should submit an on-line application at: bit.ly/employmentmsdr9 

Mehlville School District is an Equal Opportunity Employer and E-Verify Participant

We appreciate your interest in Mehlville School District!