What are the responsibilities and job description for the Activity and Trip Specialist - Transportation Department position at Mehlville R-9 School District?
Activity and Trip Specialist - Transportation Department
12 Month Position
2026-2027 School Year
POSITION SUMMARY: Responsible for all trips and activities, and administrative assistant duties under the supervision of the Director of Transportation.
QUALIFICATIONS:
- Requires a high school diploma or equivalent.
- Additional education/certification preferred.
- Requires 2 to 5 years of job-related prior experience.
- Requires confidentiality.
ESSENTIAL DUTIES AND RESPONSIBILITIES: Other duties as assigned
- Plan, schedule, and coordinate daily and seasonal transportation logistics for instructional field trips, athletic events, extracurricular programs, and specialized student events (e.g., Stretch programs).
- Evaluate trip requests to determine vehicle availability, optimal routing, driver assignments, and time estimates, ensuring cost-effective allocation of department assets.
- Serve as the primary point of contact for school administrators, athletic directors, teachers, and coaches regarding trip requests, schedule changes, and logistical requirements.
- Prepare, process, and track purchase orders, invoices, and billing documentation to ensure accurate financial management for all transportation operations.
- Onboard new vendors, maintain vendor relationships, reconcile accounts payable/receivable, and for trip-related expenses (e.g., charter buses, tolls, venue parking fees).
- Calculate, verify, and cross-charge trip costs to appropriate school budgets, grants, or activity funds in a timely manner.
- Assist in the tracking of transportation staff, including bus drivers, monitors, and sub-drivers.
- Maintain and regularly update the master driver seniority list and bus assignment rosters.
- Oversee end-of-year shutdown tasks and prepare back-to-school transportation schedules, driver route bidding packets, district calendars, and physical exams.
- Schedule, organize, and manage documentation for state-mandated safety inspections.
- Manage multi-line phone systems and two-way radio dispatch channels, providing clear, timely communication to drivers, school staff, and parents during routine routes and trip delays.
- Provide administrative support to the Director of Transportation, assisting in real-time problem-solving, route adjustments, and emergency response handling as needed.
- Perform additional operational tasks and administrative duties as assigned by the Director of Transportation.
- Other duties may be assigned.
COMPENSATION FOR EXPERIENCE IS CONSIDERED, 2026-2027 Classified Salary Schedule; Office Personnel; Director Secretary
APPLICATION DEADLINE: Open Until Filled
Qualified individuals who wish to apply for this position should submit an on-line application at: bit.ly/employmentmsdr9
Mehlville School District is an Equal Opportunity Employer and E-Verify Participant
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