What are the responsibilities and job description for the Executive Assistant to Chief Executive Officer position at Megawatt Construction, Inc.?
SUMMARY/OBJECTIVE:
The Executive Assistant to the Owner/CEO for Megawatt Construction will provide high-level administrative support to our owner overseeing data center construction projects. This role involves managing schedules, coordinating communications, and ensuring the efficient operation of project-related activities.
ESSENTIAL FUNCTIONS:
- Calendar Management: Coordinate and manage executive calendars, including scheduling meetings, appointments, and travel arrangements.
- Communication Liaison: Serve as the primary point of contact between executives and internal/external stakeholders, managing information flow in a timely and accurate manner.
- Document Preparation: Draft, review, and send communications on behalf of executives, including emails, memos, and reports.
- Meeting Coordination: Organize and prepare for meetings, including gathering documents and attending to logistics of meetings.
- Travel Arrangements: Coordinate travel arrangements, including booking flights, accommodations, and preparing itineraries.
- Expense Tracking: Track daily expenses and prepare weekly, monthly, or quarterly reports.
- Office Management: Oversee the performance of other clerical staff and act as an office manager by keeping up with office supply inventory.
- Confidentiality: Handle sensitive information with discretion and maintain confidentiality at all times.
POSITION REQUIREMENTS:
- Communication Skills: Excellent verbal and written communication skills.
- Organizational Skills: Outstanding organizational and time management skills.
- Technical Proficiency: Excellent MS Office knowledge; familiarity with office gadgets and applications (e.g., e-calendars and copy machines). Knowledge of Procore a plus.
- Interpersonal Skills: Strong interpersonal skills and the ability to work effectively with all levels of staff.
- Attention to Detail: Ability to pay attention to detail and handle multiple tasks simultaneously.
- Discretion: Ability to handle confidential information with discretion.
EDUCATION AND EXPERIENCE:
- Education: High School degree required; PA diploma or certification is a plus.
- Experience: Work experience as an Executive Assistant, Personal Assistant, or similar role.
- Industry Experience: Experience in the construction or data center industry is preferred.