Event Technologist - Remote

As an Event Technologist at Meetings & Incentives Worldwide, you will play a crucial role in the design, implementation, and execution of technology solutions for our clients' events. Basic understanding of computers, service and network environments is required. This position reports to the Manager of Event Technology. The ideal candidate will have familiarity with a multitude of event technology solutions (registration, mobile apps, badges on demand, appointment scheduling, attendee communications, event analytics, attendance tracking, virtual event platforms, audience response systems, gamification, etc.).

What you will do here:

• Always provide excellent customer service.
• Collaborate with internal team members, subject matter experts, and external clients.
• Follow all client mandated standard operating procedures as required.
• Ability to understand application and platform requirements.
• Perform general application tasks throughout the program life cycle.
• Actively participate in project calls
• Support other tasks as requested
• Understand payment transactions for registration websites.
• Perform quality control of all aspects of the build including content review for grammar/spelling errors.
• Understanding and following internal processes and procedures.
• Travel onsite to support events. Onsite services would include, but are not limited to:
• Support of hardware and software to manage on demand badge printing and attendance tracking.
• Shipping/Receiving of equipment.
• Support of mobile applications, updates, push notifications and attendee support.
• Other duties as assigned.
• Follow Information Privacy and Security SOPs to protect client’s information at all times.

Technology Management

• Create event technology experiences that are easy for attendees to navigate and engage.
• Familiarity of event technology stack solution.
• Familiarity with estimating and understanding technical build timelines.
• Familiarity of maintaining reports, dashboards, and portals.
• Manage the build of all attendee communications such as event invitations, reminders, travel letters, communication emails, surveys, and virtual event announcements.
• Understanding of full Event Management Systems capabilities and meeting objectives on best technical solutions for:
• Simple templated meetings and surveys
• Meetings with multiple web pages
• Hotel & Air Tavell Requests
• Knowledge of the full suite of products from leading industry technologies such as but not limited to Cvent, SpotMe, Swoogo and RainFocus.
• Familiarity with industry leading mobile apps using the technologies listed above.
• Possess an understanding of Android and iOS user interfaces and ecosystems to aid in the downloading, installation, content display and use of mobile applications

Corporate Responsibilities

• Support all corporate goals and objectives, adherence to all company policies
• Exhibit respect and fairness to all clients, staff, coworkers, suppliers, and management
• Demonstrate commitment to overall M&IW success

Communication Skills

• Client Communication
• Communication with the client must be clear, concise, and professional
• Peer Communication
• Communication with peers must be based on mutual respect
• Sharing best practices and efficiencies to improve overall team performance
• Vendor Communication
• Communication with vendors must be professional

Onsite Physical Activities (Non-Essential Functions)

This position includes a set of nonessential physical activities associated with onsite event support. These activities are not fundamental to the core duties of the Event Technologist role but may be required during live event execution. While the essential functions of the position center on planning, coordination, communication, client management, and project leadership, certain onsite tasks involve physical activity that supports event operations and if unable to perform these physical activities the company needs to know.

Physical activities include, but are not limited to the following:

• Movement & Positioning: Frequent standing and walking are required, particularly during event setup and teardown, registration, and onsite administration. Extended periods on one’s feet are common throughout an event, often up to 4 hours without a rest break. A typical onsite day may last 8 to 14 hours, depending on client needs and agreements.
• Sitting: Occasional sitting is required during planning meetings, travel to and from event sites, computer-based work, or registration duties.
• Lifting and Carrying: Ability to lift, carry, push, or pull event materials, supplies, signage, or equipment weighing 25 to 40 pounds. Items over 25 pounds require assistance from another M&IW team member.
• Reaching and Grasping: Event setup and breakdown may involve reaching overhead and handling tools or materials.
• Bending/Kneeling/Crouching: Occasionally required during event setup and breakdown.
• Repetitive Motions: Repeated hand and arm movements may occur during tasks such as preparing registration, arranging event spaces, or setting up displays.
• Travel Requirements: Frequent travel to event sites, venues, and client locations, often involving overnight stays. This may include navigating airports, train stations, hotels, and conference centers.
• Operating Vehicles: Occasional driving may be required to transport materials or travel to off-site event locations. This applies only to approved drivers with prior authorization from the Onsite Lead.
• Working in Varying Environments: Events occur in diverse settings, including indoor venues (conference centers, hotels) and outdoor spaces. Fluctuating temperatures, weather conditions, crowded or noisy environments, and varying lighting levels may be encountered.

What we expect:

Details of these areas are shared during interviews and monthly reviews:

• Cultural Excellence
• Role Expectations
• Emotional Intelligence

What you will bring:

• College degree or equivalent experience
• 1-3 years of experience, meeting industry preferred
• Proficient in MS Office - Word, Excel, Outlook, and PowerPoint
• Ability to travel (approximately 20-40%)

What we provide:

• Competitive salary
• Health, Dental, Vision and Life Insurance options
• 401K plan
• Paid holidays
• Accrued personal time off for vacation and sick leave
• Laptop, additional monitor, and mobile phone
• Global Giveback program for volunteer service
• Remote Office / Work from home, or option to work in our corporate headquarters located near Milwaukee

Who we are:

Meetings & Incentives Worldwide, Inc. is an Equal Opportunity Employer who prohibits discrimination and harassment of any kind and affords equal employment opportunities to all employees and applicants without regard to race, color, religion, sex (including pregnancy, childbirth, reproductive health decisions, sexual orientation, and gender identity), national origin, age, disability, genetic information, military or veteran status, or any other characteristic protected by applicable federal, state, or local law. Meetings & Incentives Worldwide, Inc. specializes in global event management with virtual, hybrid, and in‑person experiences of all shapes and sizes, as well as consulting and enterprise strategies. As an entrepreneurial organization, we place customers at the center of everything we do and prioritize their needs through our core values of quality, agility, flexibility, and innovation. M&IW is a third generation, privately held, certified Women's Business Enterprise (WBE) in business for more than 50 years. Headquartered in Wisconsin, USA, and supported by a remote workforce across the US and in the UK, China, and Brazil.

GLOBAL HEADQUARTERS:

10520 7 Mile Road, P.O. Box 65, Caledonia, WI 53108 | Phone 1 262-835-3553

www.meetings-incentives.com

M&IW associates are located throughout the US, UK, Latin America and Asia Pacific Regions.