Central Office Intern

Position Summary / Scope of Responsibility

MedVanta is the nation's largest physician-owned and operated next generation management services organization (MSO). Our services are specifically designed for musculoskeletal (MSK) providers and go beyond that of a traditional MSO, empowering our clients with the precise infrastructure, data, technology, and administrative processes needed to thrive both today and tomorrow.

MedVanta has an employee centered culture that supports and promotes diversity and inclusion. Our encouraging and empowering management style makes MedVanta a great place to further grow your knowledge while building a team driven path to success.

The Central Office Intern provides support to various administrative, operational, and project-based functions within the central office. This internship offers hands-on experience in areas such as data management, reporting, process improvement, and cross-department collaboration. The intern will assist with day-to-day office tasks, participate in special projects, and gain exposure to business operations, while developing professional skills in a fast-paced corporate environment.

Primary Responsibilities

The incumbent may be asked to perform job-related tasks other than those specifically stated in this description. The duties and responsibilities of the position are to be carried out in a manner that is consistent with the Mission, Core Values and Operating Principles of MedVanta. 

• Answer and direct incoming phone calls in a professional and timely manner.
• Sort, distribute, and manage incoming and outgoing mail.
• Validate parking for visitors and staff as needed.
• Prepare and coordinate outgoing shipments, including FedEx and UPS packages.
• Respond to and manage incoming emails in a timely and professional manner.
• Coordinate scheduling and usage of conference rooms.
• Maintain inventory of office supplies and snacks, ensuring adequate stock levels.
• Order meals and refreshments for meetings and company events.
• Stock and organize kitchens and conference rooms to ensure readiness for daily use.
• Performs and documents follow-through efforts in a timely manner.
• Prepare, process and maintain letters, spreadsheets and trackers as assigned.
• Maintain and update electronic and paper files to ensure proper record keeping.
• Provide administrative support such as filing, scheduling, and updating logs.
• Contribute to special projects or process improvement initiatives as assigned.
• Performs all other duties as assigned.

Reporting Relationships

The Central Office Intern reports directly to the designated department leader.

REQUIREMENTS AND COMPETENCIES

Required

Education and Experience

·         High school diploma or GED equivalent required.

·         Bachelor’s degree in Business Administration or Healthcare Administration preferred.

·         Proficiency with Microsoft Office suite of products, as well as proficiency with standard office software and applications.

·         Outstanding time management skills and the ability to work effectively across multiple forms of communication and teams

Competencies / Required Skills and Abilities

·         Strong interpersonal skills - ability to develop relationships and collaborate and influence in a centralized organization.

·         Demonstrated ability to organize, prioritize, and manage multiple tasks in a dynamic environment with a proven track record of results.

·         Strong interpersonal, oral, and written communication skills with excellent self-discipline and patience.

·         Able to work independently.

·         Exudes professionalism in presentation.

·         Must be able to read, write, speak, understand, and communicate in the English language.

Physical Demands

·         Must be able to sit for long periods of time and lift up to 25 pounds

·         Must be able to use appropriate body mechanics techniques when performing desk duties.

·         Requires frequent bending, reaching, repetitive hand movements, standing, walking, squatting, and sitting.

·         Adequate hearing to perform duties in person and over telephone.

·         Must be able to communicate clearly to individuals in person and over the telephone.

·         Visual acuity adequate to perform job duties, including reading materials from printed sources and computer screens.