Accounts Payable Specialist

MedReview is looking for an experienced Accounts Payable Specialist who thrives in a fast-paced environment and takes pride in accuracy, organization, and delivering exceptional service. If you're someone who enjoys owning the full accounts payable process, solving problems, and working collaboratively across departments, we'd love to hear from you. 

In this role, you'll manage the complete procure-to-pay process, ensure timely vendor payments, support month-end close activities, and help drive operational excellence within our Finance team. 

This is an excellent opportunity to join a growing organization where your expertise will have a direct impact. 

This is a fully on-site position based in our New York City office. Candidates must be available to work in the office Monday through Friday from 9:00 a.m. to 5:00 p.m. Remote work arrangements are not available for this role. 

What You'll Do
Accounts Payable: 

• Own the full procure-to-pay lifecycle from invoice receipt through payment. 
• Process high-volume vendor invoices accurately and efficiently using NetSuite.
• Verify invoice coding, approvals, and supporting documentation. 
• Route invoices for approval and proactively follow up on outstanding approvals. 
• Process vendor payments via ACH, wire transfers, checks, and vendor portals. 
• Reconcile vendor statements and resolve invoice discrepancies. 
• Respond professionally to vendor inquiries and payment exceptions. 
• Maintain accurate vendor records, including W-9 and banking information. 
• Support annual 1099 reporting. 
• Maintain organized electronic AP documentation. 
• Assist with month-end close activities, including AP accruals. 

Expense Management: 

• Review and approve employee expense reports after departmental approval. 
• Ensure approved Concur expense reports successfully synchronize with NetSuite. 
• Investigate and resolve synchronization issues with internal teams. 
• Reconcile expense data between Concur and NetSuite. 
• Support corporate credit card administration. 
• Assist with expense audits and reporting. 

What We're Looking For
Required Qualifications: 

• Bachelor's Degree in Accounting, Finance, Business Administration, or equivalent work experience.
• 5 years of progressive Accounts Payable experience. 
• Experience with NetSuite or another ERP System. 
• Experience with Concur Expense or similar expense management software. 
• Advanced Microsoft Excel skills. 
• Strong analytical, organizational, and problem-solving abilities. 
• Excellent communication and customer service skills. 
• Exceptional attention to detail and accuracy. 
• Ability to prioritize multiple deadlines in a fast-paced environment. 

Preferred Qualifications: 

• Experience with AP automation tools. 
• Multi-entity accounting experience.
• Knowledge of 1099 reporting requirements. 

Success in This Role
The ideal candidate is: 

• Detail-oriented and highly organized. 
• Accountable and dependable. 
• A proactive problem solver. 
• Customer-service focused when working with vendors and internal stakeholders.
• Comfortable managing multiple priorities while meeting deadlines. 
• Committed to continuous process improvement. 

Why Join Us? 

• Competitive salary ($80,000-$85,000) 
• Collaborative and supportive team environment 
• Opportunity to make a meaningful impact within the Finance organization 
• Stable, growing organization committed to operational excellence

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