What are the responsibilities and job description for the Executive Assistant position at MedPro Group?
Join our dynamic team at DHIA (Daniels-Head Insurance Agency), a thriving insurance agency renowned for its commitment to excellence and customer satisfaction. Proudly rated the top insurance broker in the U.S. on Trustpilot for five consecutive years. DHIA is part of MedPro Group, a Berkshire Hathaway company.
Role Summary:
As Executive Assistant, you will be responsible for providing administrative support to our executive staff and other team members. You will also interact with a diverse group of external and internal customers at all levels of the organization.
In this role, you will…
General: MedPro Group is an Equal Opportunity Employer.
Role Summary:
As Executive Assistant, you will be responsible for providing administrative support to our executive staff and other team members. You will also interact with a diverse group of external and internal customers at all levels of the organization.
In this role, you will…
- Collaborate across departments to align priorities and ensure timely execution of key initiatives
- Manage executives calendars, coordinate meetings and handle high level correspondence
- Prepare concise meeting briefs and post-meeting debriefs with clear action items and deadlines
- Oversee project timelines for leadership initiatives across all departments
- Arrange complex travel itineraries and logistics
- Track executive KPIs (growth, retention, hit ratio, etc.) and coordinate follow-ups with department heads
- Provide light project management support for strategic efforts (e.g., CRMS/AMS clean-up, broker appointments, special events)
- 3 years supporting a senior executive (preferably in high-growth, client-facing, or insurance/financial services)
- Exceptional verbal and written communication skills
- Advanced proficiency in Microsoft Office (Word, PowerPoint, Excel); familiarity with AI tools is a plus
- Outstanding organizational, planning and time management skills
- Proven discretion and professionalism in handling confidential information
- Proven ability to multi-task, be flexible and prioritize daily workload in a fast paced work environment.
- Flexibility and ability to thrive in both in-person and hybrid work environments (meetings, events and travel days)
- Paid Time Off
- Comprehensive Health and Dental Insurance
- Optional Vision Insurance
- Life Insurance
- 401K with 4% match
- Profit Sharing
General: MedPro Group is an Equal Opportunity Employer.