Staffing Coordinator

Staffing Coordinator

• Responsible for working hours as scheduled. Routine attendance required.
• Creates and maintains employee schedules for all positions and departments according to budgeted staffing patterns.
• Presents proposed schedules to department managers for review and approval prior to posting.
• Maintains the electronic scheduling system for all facility departments and positions.
• Establishes & communicates schedules to new employees upon hire.
• Finds coverage for shift vacancies due to open positions, scheduled and unscheduled PTO, call-offs, Work Comp, FMLA or other leaves of absence.
• Creates, distributes and updates daily staffing assignments in electronic schedule and on daily staffing sheets.
• Creates, posts, validates and maintains nursing department BIPA postings according to regulations.
• Notifies department supervisors of open positions and shift vacancies due to scheduled and unscheduled PTO, call-offs, Work Comp, FMLA or other leaves of absence.
• Notifies department supervisors of employee unscheduled PTO (call-offs) and attempts to cover shift vacancies in a timely manner.
• Posts open shifts/shift vacancies and extra shift incentives utilizing the electronic scheduling system.
• May be required to work shift vacancies when necessary and as directed by supervisor.
• Notifies the Director of Nursing or Infection Preventionist of call-offs due to employee illness for the purpose of maintaining employee infection logs.
• Completes reports for purposes of QAPI or upon request by department managers for retention, turnover, open positions, shift vacancies, unscheduled PTO/call-offs, attendance, hires, terminations or others as requested..
• Completes and monitors hours per patient day and employee utilization reports on an ongoing basis making appropriate adjustments.
• Provides training on employee electronic application for schedules, requesting time off, open shifts.
• Under supervision of department managers, assists with recruiting & advertising efforts, interviewing and hiring new employees.
• Attending interdepartmental, management, and corporate meetings as directed.
• Participating in performance improvement plans as it relates to the workforce.
• Completing Medicalodges, Inc., state and federally required training.
• Follow Medicalodges policies and procedures, including compliance & code of ethics & conduct.
• Submitting required reports to Service Center, Regional personnel in a timely and accurate manner.
• Other duties as assigned.