Personal Assistant

Job Summary

We are seeking an energetic and highly organized Personal Assistant to provide administrative support to a small property management business, and a medical education start-up company to ensure the smooth operation of daily activities. This role offers an exciting opportunity to help bring a business to life, manage schedules and confidential information, and facilitate seamless communication. The ideal candidate will demonstrate exceptional organizational skills, technical proficiency, knowledge in the medical field, and a proactive attitude to help the owner stay focused on strategic priorities while handling a diverse range of administrative tasks.

Responsibilities

• Manage and coordinate calendars, including scheduling meetings, appointments, emails, and occasional business travel arrangements with precision and efficiency.
• Assist setting up the business including bank accounts, payroll, initial hires.
• Provide administrative support by proofreading documents, and handling correspondence with professionalism.
• Organize and plan events and meetings, ensuring all logistics are handled smoothly.
• Office management duties such as filing, data entry, and maintaining records.
• Facilitate communication by drafting emails, memos, and presentations using Microsoft Office Suite and productivity software.
• Set up and handle bookkeeping tasks using QuickBooks or similar accounting tools to assist with invoicing, expense tracking, and financial documentation.
• Coordinate project activities by supporting project management efforts, tracking deadlines, and ensuring timely completion of deliverables.
• Maintain confidentiality when managing sensitive information and handle phone etiquette professionally during all interactions.
• Use video conferencing software for remote meetings and ensure all technical aspects are functioning correctly for seamless communication.
• Proven experience as a Personal Assistant or Executive Assistant.
• Exceptional organizational skills with the ability to prioritize tasks effectively.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint), Outlook Calendar management, and productivity tools such as DocuSign.
• Experience with event planning, business travel arrangements, and project coordination.
• Strong written communication skills including proofreading and transcription abilities.
• Comfortable operating in the medical field with proficiency in medical terminology.
• Technical proficiency in video conferencing software and other digital collaboration tools.
• Knowledge of bookkeeping software like QuickBooks for basic financial tasks.
• Excellent phone etiquette and ability to handle confidential information discreetly.
• Ability to work collaboratively with doctors, residents, patients, and other team members while demonstrating high levels of professionalism.
• Join us as a vital part of our team where your organizational prowess will empower our mission to succeed! This paid position offers a dynamic environment where your skills in administration, project coordination, and communication will shine—helping us achieve our goals efficiently while advancing your career in a supportive setting.

Pay: $22.00 - $28.00 per hour

Benefits:

• Flexible schedule
• Professional development assistance

Work Location: Hybrid remote in Pocatello, ID 83202

Salary : $22 - $28