Healthcare Administrative Assistant (Bilingual English/Spanish)

Healthcare Administrative Assistant (Bilingual English/Spanish)

Concierge Medical Office

Employer: Confidential employer during initial hiring process
Location: Fort Lauderdale, FL (ability to commute between offices required)
Job Type: Full-Time
Schedule: Monday–Friday (Occasional Saturdays 10-3)

Job Description

We are seeking a dependable and detail-oriented Healthcare Administrative Assistant to support front desk, administrative, and operational functions in a concierge medical office. This role is ideal for a service-driven professional with strong front desk experience, excellent customer service skills, and the ability to manage daily workflows in a patient-focused environment.

Clinical experience as a Medical Assistant is a plus.

Fluency in both English and Spanish is required, as this role involves daily communication with Spanish-speaking patients and staff.

Key Responsibilities

• Serve as a primary front-desk point of contact, delivering exceptional patient service
• Manage patient scheduling, check-in, and oversee daily patient check-outs
• Support patient onboarding and coordination of services
• Assist with daily administrative and office operations
• Process and track accounts payable, including vendor invoices and documentation
• Assist with team scheduling and coverage coordination
• Manage ordering, inventory, and organization of medical supplies and medications
• Maintain accurate records and ensure HIPAA compliance
• Prepare reports and documentation using Microsoft Excel, Word, and PowerPoint
• Collaborate closely with clinical and administrative staff
• Support operations across multiple office locations as needed
• Work comfortably in a concierge medical model with no insurance billing

Qualifications

• Minimum 1 year of administrative experience in:
• • Concierge medical practice, medical spa, or healthcare office
• Front desk experience in a medical or professional office required
• Fully bilingual in English and Spanish (verbal and written) required
• Medical Assistant experience preferred (especially primary care or outpatient settings)
• Knowledge of medical supplies and medication ordering
• Strong organizational and multitasking skills
• Excellent verbal and written communication
• Superb customer service skills
• Proficiency with EMR systems and Microsoft Office (Excel, Word, PowerPoint)
• Reliable transportation and ability to commute between offices

• Full-time, weekday schedule .

Benefits

• Paid Time Off (PTO)
• Healthcare plan
• 401(k) retirement plan
• Stable schedule
• Supportive, professional work environment
• Opportunity to grow within a concierge medical office

How to Apply

Please submit your resume and a brief cover letter highlighting your relevant experience.