What are the responsibilities and job description for the Education Program Coordinator II - Hematology Oncology position at Medical College of Wisconsin?
In collaboration with the APP Adult Hematology and Oncology Fellowship program leadership, provide day-to-day administrative support and education coordination for the fellowship program structure and curriculum. Serve as program contact and resource for APP fellow/s and preceptors. Under the direction of Division and Program leadership, coordinate the programmatic activities of the Division's APP CE accredited events including the Division's Inaugural 2026 IMPACT: Integration of Multidisciplinary Practice in APP-Driven Cancer Treatment Conference and APP Education Series. Coordinate the Division's educational program(s) and learner rotations, observership, and student courses by scheduling events, assembling enrollment and education information, and following compliance guidelines.
Independently execute program activities (e.g., educational events, training, learner recruitment, interviews, orientation, schedules, and graduation) and serve as liaison with fellows, learners, program leaders, faculty, administration, other departments, and affiliated institutions.
Maintain proficiency in accreditation, board, and institutional requirements. Coordinate and monitor activities related to these requirements to ensure full compliance. Support the designated Program Director/s and leaders related to the requirements from accreditation agencies, national boards, and affiliates.
Build and maintain educational resources for the program such as Oasis, Bright Space, MCW Connect, etc. Support the training for new fellows and provide continual support of educational systems. Collaborate with program leadership, course leads, and preceptors to ensure educational materials are updated regularly and made available to APP fellow/s. Assist with scheduling rotations and communication between leads, preceptors, and APP fellow/s.
Serve as point of contact for the Division for rotating students, visiting residents, physician observers and other observers. Work with MCW Student Affairs to set and maintain schedules for students performing elective rotations within Hematology and Oncology. For visiting residents and physician observers, work with the Department of Medicine, faculty, MCWAH, and other stakeholders to set and maintain schedules, process paperwork and coordinate all aspects of rotations within the Division
Develop and maintain database(s) to track, schedule, and record activities related to the APP fellowship and education program/s and learners. Provide information, support, and problem solving on a wide range of issues for leaders, faculty, staff, and learners.
Create brochures, flyers, handbooks, and other educational materials.
Coordinate assessment and evaluation activities.
Arrange speaker travel, accommodations, honorariums, itineraries, and site visits as needed for CE events and enduring program.
Manage program budgets and monitor/solicit exhibitor revenue for CE event.
Onsite lead/coordination of events and enduring programs.
Knowledge of technical, business, consultation, project management, and cultural awareness.
Customer focus, building trust, communication, critical thinking, and influencing skills.
Appropriate experience may be substituted for education on an equivalent basis.
Minimum Required Education:Bachelor's degree
Minimum Required Experience: 3 years
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Work requires occasionally lifting moderate weight materials, standing, or walking continuously.
Occasional exposure to dust, noise, temperature changes, or contact with water or other liquids. Work is performed in an environmentally controlled environment.
Ability to detect and translate speech or other communication required. May occasionally require the ability to distinguish colors and perceive relative distances between objects.
Why MCW?
- Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options
- 403B Retirement Package
- Competitive Vacation and Paid Holidays offered
- Tuition Reimbursement
- Paid Parental Leave
- Employee & Family Assistance Program (EFAP)
- Pet Insurance
- On campus Fitness Facility, offering onsite classes
- Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.
For a brief overview of our benefits see: Benefits Overview
For a full list of positions see: MCW Careers
At MCW all of our endeavors, from our internal operations to our interactions with our partners, are driven by our shared organizational values: Caring - Collaborative - Curiosity - Inclusive - Integrity - Respect. We are committed to fostering an inclusive environment that values diversity in backgrounds, experiences, and perspectives through merit-based processes and in alignment with all applicable laws. We believe that embracing human differences is critical to realize our vision of a healthier world, and we recognize that a healthy and thriving community starts from within. Our values define who we are, what we stand for and how we conduct ourselves at MCW. If you believe in embracing individuality and working together according to these principles to improve health for all, then MCW is the place for you. For more information, please visit our institutional website.
MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination:The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering an inclusive community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.
EEO/AA – Minorities/Females/Vets/Disability
The Medical College of Wisconsin is an affirmative action/equal opportunity employer and does not discriminate in hiring or employment on the basis of age, sex, race, color, religion, national origin, veteran status, disability or sexual orientation.