Administrative Assistant - Outpatient Medical Practice

Position Overview

We are seeking a highly organized and dependable Administrative Assistant to support our Medical Records, Referrals, and Billing teams.

This role plays a key part in ensuring critical patient information is received, processed, and routed correctly. The position requires strong attention to detail, ownership, and the ability to stay organized in a high-volume, fast-paced environment.

Schedule

• Monday–Thursday: 8:00 AM – 5:00 PM
• Friday: 8:00 AM – 3:00 PM
• No nights or weekends
• Closed on major holidays

Key Responsibilities

Responsibilities include, but are not limited to:

Document & Medical Records Coordination

• Manage high-volume inbound fax queue, including reviewing, sorting, and prioritizing incoming clinical documents
• Accurately upload and index documents into patient charts within the EHR
• Ensure all records are routed to the appropriate provider or department in a timely manner
• Identify urgent or abnormal results and escalate appropriately
• Maintain accuracy and completeness of patient medical records
• Process medical records requests and releases of information

Referral & Order Coordination

• Coordinate and process patient referrals to specialists, imaging, and therapy services
• Track referral status and follow up to ensure timely scheduling and completion
• Work with insurance companies to obtain authorizations and ensure compliance
• Communicate with providers, specialists, and internal teams to support continuity of care

Patient & Team Communication

• Communicate with patients regarding referral details, scheduling, and instructions
• Collaborate with clinical staff, front desk, and billing to resolve issues efficiently
• Provide a high level of customer service across all interactions

Compliance & Accuracy

• Ensure all documentation is complete, accurate, and compliant with HIPAA regulations
• Maintain strong attention to detail in all data entry and record handling

Additional Responsibilities

• Support the team with administrative projects and tasks as needed
• Assist with process improvements and special projects as the practice grows

What We’re Looking For

• Strong attention to detail and ability to manage high-volume administrative work
• Highly organized with the ability to prioritize tasks independently
• Reliable and accountable—takes ownership of assigned responsibilities
• Clear and professional communication skills
• Comfortable with computers and electronic medical records (EHR experience preferred)
• Prior medical office, referrals, or medical records experience preferred but not required

About Us

Medical Colleagues of Texas is a growing, physician-owned, multispecialty clinic serving the Katy community. We offer a collaborative team environment, strong leadership, and long-term stability, with a focus on delivering excellent patient care.

Why Join MCT

• Stable, physician-owned practice with long-term growth
• Supportive, team-oriented environment
• Opportunity to gain experience across multiple areas of clinic operations
• Meaningful role that directly impacts patient care

Pay: From $18.50 per hour

Expected hours: 39.0 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Employee assistance program
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $19