What are the responsibilities and job description for the Executive Assistant position at Medical Center Hospital?
Position Summary:
Provide comprehensive administrative and executive support to the Chief Medical Officer and the Medical Affairs department, addressing complex demands with professionalism and efficiency. Assist Medical Staff leaders, Hospital leadership, and Medical Staff Services team members as deemed necessary. Prepare reports, maintain meeting agendas, minutes, and support documentation while managing correspondence, call schedules, meeting reminders, rosters, and any assigned duties. Interface effectively with high-level Executives, Hospital Leadership, and Medical Staff, maintaining confidentiality and adhering to corporate, legal, and regulatory guidelines, including HIPAA. Ensure that information sharing follows on a need-to-know basis. Under the authority of the CME Committee, develop curricula for CME programs and coordinate educational activities. Demonstrate self-motivation, flexibility, and the ability to multitask in a fast-paced, high-pressure environment while independently resolving issues with minimal guidance.
Qualifications:
Education:
Bachelor’s degree in healthcare management or healthcare related field required.
Training and Experience:
•3-5 years’ experience as an executive secretary in a hospital field. Administrative experience supporting Director or high-level executives preferred.
•Administrative professional certification is a plus.
•Must demonstrate intermediate or greater skills in Microsoft Office (Word, Excel, Power point and Outlook) and general knowledge of using office machines with filing and organization skills.
Job Knowledge:
•Demonstrate the ability to apply logical principles to a broad spectrum of intellectual challenges, ensuring sound reasoning and effective problem-solving.
•Strong written and verbal communication skills, along with exceptional organizational abilities, are essential.
Strong language skills, including the ability to read and analyze information critically, while effectively communicating and responding to inquiries from diverse hospital stakeholders.
•Exhibit a strong commitment to customer service and responsibility, thriving in a fast-paced environment with outstanding time management skills and the ability to collaborate effectively within a dynamic team setting.
Unusual Physical Demands and Working Conditions:
•Ability to work in a stressful environment.
•Long periods of time sitting.
•Long periods of time using computer software programs.
•Ability to tactfully interact with health care professionals.
