What are the responsibilities and job description for the Future Opening: Executive Assistant position at Medical Biowaste Solutions Inc?
Location: Mission Viejo, CA (In-Person)
Pay: $25–$30/hour
Schedule: 32–40 hours per week
Pay: $25–$30/hour
Schedule: 32–40 hours per week
Position Overview
We're seeking a highly organized, proactive, and business-minded Executive Assistant / Chief of Staff to serve as a true extension of the CEO while supporting three growing companies. This role combines executive support, operations management, project coordination, sales support, strategic planning, and day-to-day decision-making. The ideal candidate is flexible, enjoys wearing multiple hats, adapts quickly to changing priorities, and proactively solves problems.
We're seeking a highly organized, proactive, and business-minded Executive Assistant / Chief of Staff to serve as a true extension of the CEO while supporting three growing companies. This role combines executive support, operations management, project coordination, sales support, strategic planning, and day-to-day decision-making. The ideal candidate is flexible, enjoys wearing multiple hats, adapts quickly to changing priorities, and proactively solves problems.
Work Environment
- Based out of our Corporate Office in Mission Viejo, California.
- Some administrative responsibilities may be performed from another company location as business needs require.
- Reliable personal transportation is required, as travel between locations is expected.
- This is an in-person role that requires flexibility and adaptability.
Key Responsibilities
- Act as an extension of the CEO by managing daily priorities and helping execute strategic initiatives.
- Manage calendars, meetings, travel, and executive scheduling.
- Coordinate daily operations across three companies.
- Lead project launches and oversee execution.
- Track milestones and hold projects accountable to deadlines.
- Conduct outreach to enterprise accounts and coordinate meetings.
- Support sales, proposals, CRM updates, and follow-up.
- Prepare executive reports and presentations.
- Build operational systems and SOPs.
- Handle confidential information professionally.
- Willingly take on new responsibilities as the business evolves.
Qualifications
- 5 years supporting executives or leadership teams preferred.
- Excellent communication and organizational skills.
- Strong project management abilities.
- Comfortable working both independently and as part of a team.
- Experience with Microsoft Office, Google Workspace, CRM platforms, and project management software.
- Professional, resourceful, adaptable, and detail-oriented.
How to Apply
Submit your resume and a brief note on why you're a great fit for this role.
Submit your resume and a brief note on why you're a great fit for this role.
Compensation: $25.00 - $30.00 per hour
About Us
Our Mission
Our mission here at MBS is to provide you with the safest, most efficient, and cost-effective solutions to dispose of all waste streams – hazardous waste and regulated medical waste – to protect your workplace, the public, and the environment
Our Values
Our Values
Our team of reliable experts offers affordable pricing, eco-friendly solutions, and a commitment to compliance and safety.
Reliable Experts
We specialize in full-service solutions, environmentally responsible, regulated medical waste, and hazardous waste collection, transportation, and disposal.
Affordable Pricing
Our low-cost comprehensive services provide waste management solutions that fit the needs of our clients without long-term contracts, commitments, or other fees.
Compliance and Safety
Our waste disposal solutions are designed and executed with the highest care and understanding of regulatory and safety protocols.
Eco-Friendly Solutions
To minimize overall waste, we supply reusable containers to help reduce plastics and cardboard from entering our landfills.
Salary : $25 - $30