What are the responsibilities and job description for the Accounting Tech position at Medical Associates?
Are you someone who likes to dig into details and problem solve? Do you enjoy working in a fast-paced team environment? Do you have knowledge and experience working in Excel? If yes, Medical Associates is hiring a full time Accounting Tech to join our Finance team!
What You Will Be Doing:
- Daily accounts receivable balancing and posting
- Daily accounts receivable balancing and posting
- Accounts payable invoice routing and entry
- Maintenance of corporate cash accounts
- Invoicing for outside contracts
- Opportunity to be involved with payroll processing functions and miscellaneous invoicing functions
- Maintenance of statistical data and certain general ledger duties
- Maintenance of statistical data and certain general ledger duties
Benefits Package Includes:
- Single or Family Health Insurance with discounted premium rates for wellness program participation.
- 401k with immediate matching (50% on the dollar up to 7% of pay) additional annual Profit Sharing
- Flexible Paid Time Off Program (24 days off/year)
- Medical and Dependent Care Flex Spending Accounts
- Life insurance, Long Term Disability Coverage, Short Term Disability Coverage, Dental Insurance, etc.
Essential Functions & Responsibilities:
- Balance daily A/R posting totals to deposit (includes deposits from all company receptionists and business office); enter lockbox and electronic funds transfer payments by payor in the on‑line A/R balancing program. Close out completed lockboxes and EFTs in on‑line program. Prepare bank deposit for A/R receipts.
- Sort incoming department mail.
- Perform general ledger reconciliations for bank accounts.
- Prepare daily deposit of non-accounts receivable (A/R) cash received; monitor insufficient funds checks, redeposits, and charge backs; process stop payment requests; perform transfers of Wisconsin and employee claim payments to Health Plan cash account; perform monthly transfers between satellite accounts and Clinic checking account; monitor all other cash transactions through online banking; process daily entries to the general ledger and cash management system for all cash transactions.
- Miscellaneous monthly invoicing for outside contracts for non-patient care pay.
- Complete all other assigned projects and duties.
Potential Opportunities:
- Process bi-weekly and supplemental payrolls, including maintenance of miscellaneous earnings, deductions, coefficient overtime rates, and tax withholding information; process payroll checks and submit Automated Clearing House (ACH) file to bank; remit all federal and state payroll withholdings and employer taxes, as well as 401(k) and employee loan payments; process check requests for all other payroll withholdings and garnishments; maintain payroll system general ledger rules; process payroll entry import to the general ledger; maintain employee W-4 records and ensure appropriate withholding based on multi-state reciprocal tax rules.
- Perform payroll tax reconciliations; process and file all quarterly state and federal payroll tax returns; complete annual processing, filing, and disbursement of employee W-2s.
- Balance all payroll withholding and various other receivable and miscellaneous general ledger accounts monthly.
Knowledge, Skills and Abilities:
Experience One to three years of similar or related experience.
Education Equivalent to a two‑year college degree or completion of a specialized course of study or certification at a business or trade school.
Interpersonal Skills Courtesy, tact, and diplomacy are essential elements of the job. Work involves personal contact with others inside and/or outside the organization, generally regarding routine matters for purposes of giving or obtaining information which may require some discussion.
