What are the responsibilities and job description for the Seminar Scheduler position at Medical Air Services Association, Inc?
Description
This is a full-time, on-site position based in Fort Lauderdale, Florida
Are you a detail-oriented and process-driven go-getter? Do you thrive in a challenging, fast-paced, corporate team environment?
As our new Seminar Scheduler, you'll play a key role in driving the success of our nationwide seminar program. Working closely with our corporate marketing and sales teams, you’ll coordinate venue scheduling, monitor seminar capacity, and help ensure smooth execution across a high-volume national seminar calendar.
Compensation: $23.00 per hour for 40 hours per week, plus benefits.
Location: 1901 West Cypress Creek Road, Fort Lauderdale, FL 33309.
Working Hours: Monday through Friday, 9:00 AM -- 5:30 PM.
About Us
MASA has been a leader in emergency medical transportation insurance since 1974. We're not just a company – we're a close-knit team dedicated to "Protecting families with compassion when others don't." Our professional yet friendly company culture fosters collaboration, innovation, and a clear mission that resonates through every role as we support our expanding base of 2 million members across the United States and the Caribbean. Learn more at https://www.masaaccess.com
What You Will Do
Reporting to the Seminar Operations Manager, your main responsibilities will include:
- Utilizing a nationwide seminar venue database to identify viable restaurant options based on market and scheduling needs.
- Coordinating seminar bookings with restaurants based on the Sales team’s schedule and operational requirements.
- Confirming reservations, guest counts, and restaurant details to support successful seminar execution.
- Coordinating with restaurants to create seminar menus.
- Monitoring seminar capacity and coordinating adjustments or additional seminars when needed.
What You Bring
- High school diploma or equivalent.
- Strong organizational skills with excellent attention to detail.
- Ability to manage calendars, schedules, and multiple priorities in a fast-paced environment.
- Strong written and verbal communication skills.
- Proficiency with Microsoft Office 365.
- Experience in scheduling, coordination, administrative support, or other workflow-driven environments preferred, including familiarity with project or work management platforms such as Wrike.
What We Will Provide You
- A competitive salary and comprehensive employee benefits programs, including medical, dental, and vision insurance with highly rated carriers; a 401(k) program with a company match; paid time off; company-paid short-term disability, long-term disability, and basic life insurance; and a free MASA membership.
- A professional and friendly company culture that supports a clear mission: "Protecting families with compassion when others don’t."
- An opportunity to build operational expertise while supporting a high-impact national seminar program.
Why We Think You’ll Love This Opportunity
This opportunity is ideal for someone who enjoys keeping operations organized, managing moving pieces, and helping teams stay on track in a fast-paced environment. You’ll play an important behind-the-scenes role in supporting a nationwide seminar program while working closely with experienced sales, marketing, and operations professionals.
You’ll also have the opportunity to build operational coordination experience, contribute to process improvements, and work with scheduling and workflow management tools within a collaborative and mission-driven organization.
NOTE: Any pay range listed for this position is an estimate by the job board and may not reflect the actual compensation.
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Salary : $23