What are the responsibilities and job description for the Accounting/Admin Assistant- 1 year QuickBooks experience required position at Media All Stars?
Overview
We are seeking a detail-oriented and organized Administrative/Accounting Assistant to join our team. The ideal candidate will play a crucial role in supporting daily operations, ensuring effective communication, and providing exceptional customer support. This position requires proficiency in various office tasks and a commitment to maintaining a professional environment.
Duties
- Assist with data input responsibilities and provide support to the Accounting Department
- Reconciles customer payments against open invoices
- Prepares bank deposits
- Inputs vendor invoices and processes vendor payments in accordance with internal accounting policies
- Responds to vendor inquiries and resolves any discrepancies in billings and payments
- Format information for internal and external communication – memos, emails, presentations, reports
- Organize and maintain the office filing system
- Manage front desk operations, greeting visitors and directing them appropriately.
- Handle incoming phone calls and respond to inquiries with professionalism and courtesy.
- Provide customer support by assisting clients with their needs and addressing any concerns.
- Maintain accurate filing systems for documents, ensuring easy retrieval of information.
- Perform data entry tasks, including typing reports and correspondence efficiently.
- Assist with Production as needed. Shipping out posters.
- Utilize computerized systems to track office supplies, manage inventory, and order materials as needed.
Skills
- Strong customer support skills with a focus on delivering high-quality service.
- Experience in Shipping, phone systems, QuickBooks a HUGE PLUS.
- Proficient in using phone systems and office equipment effectively.
- Excellent organizational skills with the ability to manage multiple tasks simultaneously.
- Competent in filing, typing, and maintaining accurate records in an office environment.
- Familiarity with administrative duties such as production, data entry, and document management is essential.
Join our dedicated team as an Administrative/Accounting Assistant where you will contribute with a great learning while ensuring smooth operational processes within the organization.
Job Types: Part-time, Contract
Pay: $21.00 - $24.00 per hour
Ability to Commute:
- San Diego, CA 92123 (Required)
Ability to Relocate:
- San Diego, CA 92123: Relocate before starting work (Required)
Work Location: In person
Salary : $21 - $24