Assistant Business Manager

Position Purpose Under the supervision of the Director of Finance, to support the management of the district’s business services and fiscal matters, including budget, purchasing, grants, financial reporting, and risk management. Essential Functions Assists in the supervision of fiscal operations of the school district using standard accounting and bookkeeping principles and procedures in accordance with the policies of the Medford School Committee, state and federal laws, rules, and regulations. Supervises the accounts payable team with processes and procedures. Maintains accurate, up-to-date records of accounts receivable, accounts payable, and the financial position of the school district to ensure that the school district can maintain its operations and remain within fiscal year budgets. Assists the Superintendent and district leadership team in preparing annual budget requests for school district operations to maintain and improve educational opportunities and all necessary support systems. Assists in the preparation of monthly operating statements, quarterly reports, and other information or documents as requested. Complete Journal Entries and Budget Transfers following Audit guidelines. Supports the completion of an annual audit of the school district's finances, either by state or federal agencies, or as part of the city’s annual audit. Organizes and maintains a system for accurate and complete record-keeping and reporting for all financial records as required by law, for all revenue accounts in Medford Public Schools. Create new Budget Accounts, Job Codes, and review the DESE account list to meet the End of Year report requirements. Supports the Director of Finance in the oversight of all school district purchasing, banking activities, and 403B accounts. Receives and makes cash, check, and other deposits at Medford City Hall regarding student activity and other revenue accounts with proper backup paperwork. Review all electronic deposits that come into the district and send reports to City Treasury and City Business Office regarding the proper mapping of these funds for reporting and auditing purposes. Assists in the fiscal oversight of the school district's transportation programs to ensure that the school district has an effective and cost-effective student transportation system. Assists in the fiscal oversight of the district’s food services program and related operations. Continues to acquire professional knowledge and learn about current developments in the educational field by attending seminars, workshops, or professional meetings, and/or by conducting research under the supervision of the Director of Finance Occasionally represents the school district as necessary in off-site meetings, associations, etc. Works with the Director of Finance and the city finance department on all matters appropriate, including potential supervision of some support staff. The above description is illustrative of tasks and responsibilities. It is not meant to be all-inclusive of every task or responsibility. Additional Duties Performs other related tasks as assigned by the Superintendent or Director of Finance. Equipment/Environment Use standard office equipment such as personal computers, printers, copy and fax machines, and telephones. Work in standard office and school building environments. Travel Requirements Travels to school district buildings and professional meetings as required. Knowledge, Skills, and Abilities Knowledge of best practices in accounting and bookkeeping principles. Ability to understand, apply, and use personal computers and software applications (e.g., Word, Excel, Google, PowerPoint, ADMINS). Ability to analyze situations to define and draw conclusions. Knowledge of applicable federal and state laws regarding school district finance, transportation, safety and health, and other areas under responsibility. Ability to develop and implement projects. Effective verbal and written communication skills. Ability to organize multiple tasks and conflicting time constraints. Ability to engage in self-evaluation concerning leadership, performance, and professional growth. Ability to establish and maintain cooperative working relationships with others contacted in the course of work. Qualifications Profile Minimum of 3-5 years experience in school business Knowledge of the Department of Elementary and Secondary Education accounting requirements MUNIS Experience Preferred MCPPO License Preferred Background in accounting and/or public finance. Motor Vehicle Operator's License or ability to provide own transportation. Bachelor's and master’s degrees from an accredited college or university. Experience Successful experience working in fiscal oversight of a municipal or school district organization is preferred. Salary: $90-105K based on experience FLSA Status: Exempt