RECRUITMENT & ONBOARDING SPECIALIST

Definition and Role

We are seeking a highly organized and people-focused Recruitment and Onboarding Specialist to join our team. In this dual functional role, you will be responsible for managing the full-cycle recruitment process and delivering an exceptional onboarding experience for new hires. You will play a critical role in ensuring that our hiring practices are efficient, inclusive, and aligned with our company culture, while also helping new employees feel welcomed, informed, and empowered from day one.

Job Responsibilities and Duties

Recruitment:

• Partner with hiring managers to understand staffing needs and define role requirements.
• Draft and post job descriptions on internal and external platforms.
• Source, screen, and coordinate interviews with qualified candidates.
• Maintain a strong talent pipeline through proactive sourcing and networking.
• Facilitate a seamless candidate experience through timely communication and coordination.
• Manage applicant tracking systems (ATS) and ensure data accuracy.
• Contribute to employer branding and recruitment marketing initiatives.

Onboarding:

• Coordinate pre-employment activities, including offer letters, background checks, and new hire paperwork.
• Plan and facilitate onboarding schedules and orientation sessions.
• Ensure new hires are equipped with necessary tools, resources, and access on their first day.
• Serve as a primary point of contact for new employees during their onboarding journey.
• Collaborate with cross-functional teams (IT, payroll, training) to ensure a smooth onboarding process.
• Gather feedback and continuously improve onboarding programs.

Qualifications:

• Bachelor’s degree in human resources, Business Administration, or related field preferred.
• 2–4 years of experience in recruitment, onboarding, or a similar HR function.
• Familiarity with applicant tracking systems.
• Excellent organizational and time-management skills.
• Strong interpersonal and communication abilities.
• Ability to manage multiple priorities with a high level of attention to detail.
• A passion for delivering positive candidate and employee experiences.

Physical Requirements

• Mobility and Lifting: Frequent sitting for extended periods of time; frequent standing; frequent lifting up to 25 pounds.
• Visual: Constant ability to read clow-up information; constant ability to use a computer screen; frequent use of good overall vision, including color perception.
• Dexterity: Constant eye and hand coordination and manual dexterity to write, operate a computer keyboard and finely manipulate small objects.
• Emotional/Psychological: Constant ability to make decisions and concentrate.