Project Administrator

Job Title: Project Administrator/Coordinator

Manager: Administrative Operations Manager

Department: Tribal One Technology, LLC

Location: Dupont, WA

FLSA Status: Non-Exempt

Pay Range: $25.00 TO $28.00/HR (DOE)

General Description:

Tribal One is seeking a detail-oriented and proactive Project Administrator/Coordinator to support our federal construction projects. This hybrid role combines administrative expertise with project coordination responsibilities to ensure smooth operations from pre-construction through close-out. The ideal candidate will have a strong work ethic, excellent communication skills, and a solid understanding of construction processes and federal contracting requirements.

Success in this role requires more than technical knowledge-it demands strong soft skills such as adaptability, initiative, and time management. You will need to be a clear communicator, a collaborative team player, and someone who can thrive in a fast-paced, dynamic environment. The ability to build positive relationships with clients, subcontractors, and internal teams is essential.

Duties/Responsibilities:

ADMINISTRATIVE & OPERATIONAL SUPPORT

· Manage office operations including resource allocation, equipment maintenance, and supply inventory.

· Assist in administration of payroll, expense reports, reimbursements, and monthly vehicle expenses.

· Coordinate travel arrangements, certification renewals.

· Assist in onboarding process and coordination of new hires.

· Maintain accurate records and logs for invoices, check runs, and certified payroll submissions.

· Reconcile financial data and ensure timely submission of vendor and subcontractor invoices.

· Conduct routine vehicle inspections and monitor deadlines for operational reporting.

· Prepare and submit budget modification requests and other internal documentation.

· Ensure compliance with safety protocols and maintain a clean, organized workspace.

· Utilize project management and collaboration tools to support team efficiency.

PROJECT COORDINATION

· Support development and implementation of project quality control plans.

· Track and manage submittals, RFIs, material deliveries, and testing schedules.

· Maintain and distribute project schedules, including CPM and short-term look-ahead plans.

· Assist with financial tracking, change orders, and progress billing.

· Manage subcontractor and vendor documentation, including the preparation and tracking of purchase orders and contractual agreements.

· Monitor project risks such as insurance, bonding, and contract compliance.

· Communicate regularly with project stakeholders including owners, contractors, and designers.

· Assist with estimating, bid preparation, and subcontractor engagement.

· Manage and maintain subcontractor documentation, including preparing, reviewing, tracking, and submitting certified payroll records, pay applications, and insurance certificates.

· Ensure timely collection and processing of subcontractor compliance documents.

Required Skills/Education:

· 2–3 years of experience in construction administration or coordination.

· Proficiency in MS Office Suite (Outlook, Word, Excel, PowerPoint).

· Experience in federal government contracting preferred.

· Familiarity with construction practices and field operations.

· Strong organizational, analytical, and documentation skills.

· Excellent interpersonal and communication abilities.

· Ability to work independently and manage multiple tasks.

· Must maintain a valid driver's license.

· Must pass a federal background check and comply with drug-free workplace policies.

· OSHA 30 certification and Notary certification preferred.

· Willingness to travel and work flexible hours as needed.

Physical Requirements (as required by OSHA and ADA):

· Ability to work weekends, holidays and evening hours as business demands.

· Prolonged periods sitting at a desk and working on a computer.

· Prolonged use of hands/fingers/arms to handle, feel, type, and reach.

· Must be able to lift 25 pounds at a time.

· Climbing, ascending or descending ladders, stairs, ramps.

· Maintaining body equilibrium to prevent falling, walking, standing or crouching on narrow, slippery, or erratically moving surfaces.

· Must be able to occasionally stand, stoop, kneel, crouch, or crawl; and is frequently required to walk.

· Hearing sounds at normal speaking levels with or without correction.

· Specific vision abilities include close, distance, color, peripheral, depth perception and the ability to adjust focus.

This list of duties/responsibilities is illustrative only of the tasks performed by this position and is not all inclusive. Signature below signifies understanding of the above job duties and responsibilities.

Salary : $25