Payroll Clerk

General Summary

This is a full-time, on-site role based in Big Rapids, MI, for a Payroll Clerk. Under the supervision of the Finance Director, is responsible for processing the County’s payroll and the generation of payroll checks. Balances the payroll and prepares a variety of reports related to the payroll process. Maintains income and deductions for each employee. Prepares special payroll projects such as calculating retroactive pay, longevity, and other special payments. Investigates and resolves discrepancies in employee checks.

Essential Functions

• Updates, inputs and balances biweekly payroll, including balancing of federal, state and FICA taxes. 
• Prints payroll reports and prepares Journal entries for taxes, retirement and medical insurance deductions for the review of the Finance Director. Distributes payroll through direct deposit or pay warrants. 
• Prepares payroll-related reports including calculating and distributing wage verification forms and garnishment documentation.  Files the MESC report. Prepares W-2’s.
• Issues cover checks for payroll deductions, transfers funds to payroll account, and sends direct deposit information to bank.
• Utilizes a software package to maintain payroll records. Updates records by making changes in names, addresses, deductions and processing changes in pay and status. Utilizes system to maintain sick leave and vacation balances.
• Responds to employee’s payroll inquiries concerning wage assignments, levies and garnishments. 
• Maintains the official personnel files.
• Serves as liaison with the Michigan Employees Retirement System. Submits reports for covered employees, submits membership and termination forms and changes in names and beneficiaries. Researches questions related to retirement.
• Processes special payments, retroactive payments, leave payouts, and refunds. 
• Prepares quarterly billing to Osceola County for reimbursement for the Courts, bills departments for workers compensation reimbursement to the general funds, and prepares other payroll related billings as necessary.
• Compiles and prepares a variety of monthly, quarterly and annual financial reports. Submits required reports and other documents to state and federal agencies.

Desired Qualifications

High school graduation or equivalent, prefer some advanced coursework in accounting and data processing. Two years experience in an office environment utilizing a personal computer and software related to that of the County, preferably with some payroll experience.

Additional Information

Starting pay: $24.13/hour

Hours: 37.5 hours/week

Interested applicants should email a cover letter, resume, and county application to mdoughty@mecostacounty.org, or mail to:

Melanie Doughty

400 Elm Street, Room 201

Big Rapids, MI 49307

Visit www.mecostacounty.org for application documents.

The position will remain open until filled.