Office Manager

Job Summary
We are seeking an energetic and highly organized Office Manager to oversee the daily operations of our office environment. This pivotal role involves managing administrative functions, supervising staff, coordinating vendor relationships, and ensuring a smooth, efficient workplace. The ideal candidate will bring a proactive attitude, exceptional communication skills, and a passion for creating a productive office atmosphere. Your leadership will help foster a positive work culture while maintaining operational excellence across all administrative and clerical tasks.

Responsibilities

• Oversee daily office operations, including front desk management, multi-line phone systems, and calendar scheduling for staff and leadership.
• Supervise administrative staff, providing training, guidance, and development opportunities to foster a high-performing team.
• Manage vendor relationships, negotiate contracts, and coordinate services such as office supplies, maintenance, and equipment repairs.
• Coordinate event planning activities for meetings, company functions, and community outreach initiatives to promote engagement and team bonding.
• Handle bookkeeping duties using QuickBooks or similar software to manage invoicing, expense tracking, payroll processing, and budgeting tasks.
• Maintain accurate filing systems—both digital and physical—and ensure compliance with recordkeeping policies.
• Support human resources functions including onboarding new employees, managing employee records, and assisting with HR-related inquiries.
• Oversee office budget management by monitoring expenditures and identifying cost-saving opportunities while maintaining high service standards.

Requirements

• Proven experience in office management or administrative roles with supervisory responsibilities.
• Strong organizational skills with the ability to multitask effectively in a fast-paced environment.
• Excellent communication skills—both verbal and written—with professional phone etiquette.
• Experience with bookkeeping software such as QuickBooks; familiarity with payroll processing is preferred.
• Demonstrated ability in event planning and vendor management to ensure seamless execution of projects and services.
• Knowledge of human resources procedures including onboarding, employee records management, and training & development initiatives.
• Familiarity with medical office management or healthcare environments is a plus but not required.
• Proficiency in calendar management tools and multi-line phone systems to coordinate schedules efficiently.
• Ability to supervise teams effectively while fostering a collaborative work environment. Join us as an Office Manager to lead our administrative team with enthusiasm and precision! Your expertise will directly contribute to creating an organized, welcoming workspace where productivity thrives and team members feel supported every step of the way.

Job Type: Full-time

Pay: $23.68 - $24.00 per hour

Expected hours: 40 per week

Work Location: In person

Salary : $24 - $24