What are the responsibilities and job description for the Events Coordinator position at Meals on Wheels Diablo Region?
EVENTS COORDINATOR
SCOPE OF WORK
The Events Coordinator plays a key role in advancing Meals on Wheels Diablo Region’s mission by coordinating events and fostering community partnerships. This position works closely with internal teams, community partners, and volunteers to ensure events are well-organized.
The role includes assisting with organizational events such as fundraisers, community outreach activities, and the annual volunteer appreciation event. All activities will align with the priorities set by the Director of Development & Community Relations to ensure smooth execution and a positive experience for participants and the community.
This position requires strong organizational skills, excellent communication, and the ability to work both independently and collaboratively. The ideal candidate will be enthusiastic, comfortable with public speaking, and skilled at building meaningful connections with external partners, volunteers, and staff to strengthen engagement. This position reports directly to the Director of Development & Community Relations. The role is a part-time position, working 25 hours per week, Monday through Friday.
DUTIES AND RESPONSIBILITIES
Event Planning & Coordination
- Serve as the point person for planning and coordinating organizational events, including fundraisers, outreach activities, and volunteer appreciation events.
- Support event logistics such as venue arrangements & vendor communication
- Track event budgets, maintain accurate records, and prepare reports for evaluation and board review.
- Provide on-site support during events to ensure smooth execution and a positive experience for attendees.
Collaboration & Organizational Support
- Work collaboratively with staff across departments while being comfortable managing tasks independently.
- Assist with administrative duties related to event planning.
- Solicit donations of goods and services from local businesses for special events such as the annual gala.
- Perform other related duties as assigned.
QUALIFICATIONS
- Experience in event planning and community engagement,
- Proficiency in Microsoft Office programs; ability to adapt to new technology.
- Excellent verbal and written communication skills.
- Strong organizational and project management skills with the ability to manage multiple priorities and deadlines.
- Availability to work occasional evenings and weekends for events
- Ability to work with diverse populations, demonstrating cultural competency and community awareness.
- Background check clearance.
- Valid CA driver’s license, proof of car insurance, and reliable transportation.
- Clean driving record for the past 3 years.
- Ability to lift up to 30 pounds.
This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time.
Meals on Wheels Diablo Region provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
Pay: $25.00 per hour
Expected hours: 25.0 per week
Benefits:
- 401(k) matching
- Dental insurance
- Employee assistance program
- Paid time off
- Vision insurance
Work Location: In person
Salary : $25