ADMINISTRATIVE ASSISTANT - CHS ADMIN - FULL TIME

Job Summary:

Coordinates administrative services to the Practice Manager(s) of the Rural Health Clinics and dental centers.  Analyzes and provides hands-on support for moderate to complex inquires and issues.  Performs duties as directed by the managers(s) to ensure compliance with various standards, policies, and regulations.

Job Duties:

Technical computer skills are maintained to assure efficient operation of Microsoft Office (Outlook, Word, Excel, Power-Point), PDF writer, MEDITECH Ambulatory, and other operations.

Has a working knowledge of copiers, fax machines, and other office equipment as needed.

Analyzes, reporting, and develops strategies to help manager(s) increase goals and meet requirements.

Identifies, communicates and monitors business changes that could impact quality or compliance within the RHC practices.

Creates work-orders for issues related to facilities, users, software, hardware, network, and report requests.  Develops a reporting analysis of work orders opened and completed, track for timely resolution and end user satisfaction back to manager(s)

Maintain clear, concise documentation and training materials including downtime procedures.  Coordinates end user follow up education.

Coordinates new physician and APP orientations, software training and ensures appropriate documentation is completed, including collaborative agreements, licensure, and all necessary documentation.

Actively collaborates with RHC manager(s) in development, documentation, and board approved Annual Evaluation and Plan for each RHC.

Monitors expense budgets in each office and assists with validation and paying of invoices.

Prepare budget packets timely with input from the manager(s) and then handed off to the VP of Physicians Services for review and approval.

Assisting and coordinating with manager(s) on special projects, practice meeting, and RHC requirements.

Type and prepares letters, memorandums and other correspondence in a professional manner.

Assists manager(s) with employees’ timecards to insure complies with policies.

Work with and prepare packets for government programs to insure RHC clinics are holding current certifications.

Maintains a comprehensive expiration list of varices items that will need renewed.

Creates, maintains and updates policies and procedures to ensure compliance and quality process enhancement are documented and assist with the process changes.

Attend meeting as requested by the manager(s).

Other duties as assigned.

Minimum Education, Knowledge, Skills and Abilities required:

A minimum of an associate level of education either by degree or combination of experience.  Education in financial/bookkeeping preferred.

A minimum of 3 to 5 years with at least two years’ experience in healthcare/medical practice setting/hospital/patient care setting

Use of MS Office products effectively.

Excellent communication skills.

Strong organizational skills.

Ability to work independently, under pressure, and prioritize work appropriately.

Good interpersonal skills, high ethical standards, and team player.