What are the responsibilities and job description for the Administrative Assistant position at Meadowbrook Counseling?
Location: Highland, Utah
Employment Type: Full-Time
Salary: $50,000–$60,000 per year, depending on experience
Meadowbrook Counseling is looking for a reliable, organized, and personable Administrative Assistant to join our team. This is a hands-on administrative role that involves supporting day-to-day operations, assisting with hiring and onboarding, interviewing, communicating with applicants and team members, and helping ensure that company processes are followed accurately and consistently.
The ideal candidate is someone who is organized, comfortable working with computers and multiple online platforms, able to prioritize competing tasks, and enjoys working with people. You should be comfortable following established processes and instructions while also knowing when to ask questions or seek clarification.
Responsibilities
- Provide day-to-day administrative support to the company and team members
- Assist with recruiting and hiring activities, including posting job openings, reviewing applications, communicating with applicants, scheduling interviews, conducting introductory interviews, and coordinating hiring steps
- Help coordinate the onboarding process for new employees and ensure required steps and paperwork are completed
- Communicate professionally and promptly with job applicants, employees, and other contacts
- Help maintain accurate employee and applicant information across various systems
- Assist with employee-related administrative tasks and communications
- Manage multiple logins, online platforms, spreadsheets, documents, and other digital tools
- Help maintain and organize company records and information
- Follow established company procedures and ensure tasks are completed according to company standards
- Track deadlines and follow up on outstanding tasks when needed
- Assist with scheduling, coordination, and other general administrative duties
- Handle sensitive and confidential information with professionalism and discretion
- Support other administrative and operational projects as assigned
Qualifications
- At least 1 year of professional administrative, recruiting, and office experience
- Bachelor’s degree preferred
- Strong organizational and time-management skills
- Excellent written and verbal communication skills
- Loves working with people
- Comfortable communicating with a variety of people in a professional setting
- Strong computer skills and the ability to quickly learn new software and online platforms
- Ability to manage multiple tasks and prioritize effectively
- Strong attention to detail and accuracy
- Dependable, responsible, and able to follow established processes
- Comfortable working independently while also knowing when to ask for direction
- Experience in a mental health, healthcare, or similar professional setting is a plus
What We're Looking For
We are looking for someone who takes ownership of their work, pays attention to the details, and can be trusted to follow through. Because this position involves supporting multiple areas of the company, the ability to stay organized, prioritize tasks, follow instructions, and communicate clearly is especially important.
This is a great opportunity for someone who enjoys a variety of responsibilities and working with people, and wants to be an important part of keeping a growing organization running smoothly.
About Us
Meadowbrook Counseling is a growing mental health practice with locations throughout Utah and the country. We are committed to providing compassionate, evidence-based mental health care while creating a supportive environment for both our clients and our team.
If you're organized, people-oriented, and excited about helping us find and welcome great team members, we'd love to hear from you.
Pay: $50,000.00 - $60,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Health savings account
- Paid time off
- Vision insurance
Education:
- Associate (Required)
Experience:
- Recruiting: 1 year (Required)
- Administrative: 1 year (Required)
Ability to Commute:
- American Fork, UT 84003 (Required)
Work Location: In person
Salary : $50,000 - $60,000