What are the responsibilities and job description for the Administrative Assistant position at Meadow Falls of Wickliffe?
We are seeking a highly organized and compassionate Administrative Assistant to support the daily operations of our assisted living community. This role plays a key part in ensuring efficient office functions while providing excellent customer service to residents, families, and staff.
Key ResponsibilitiesProvide administrative support to leadership, including scheduling, correspondence, and filing
Greet residents, families, and visitors in a professional and welcoming manner
Answer and direct phone calls, emails, and inquiries
Maintain employee records, schedules, and timekeeping systems
Assist with onboarding paperwork and compliance documentation
Support coordination of meetings, events, and resident activities
Manage office supplies and ensure organized records and documentation
Assist with billing, data entry, and general clerical duties as needed
Maintain confidentiality of resident and employee information
High school diploma or equivalent required; associate’s degree preferred
Previous administrative experience, preferably in healthcare or senior living
Strong organizational and multitasking skills
Excellent communication and interpersonal skills
Proficiency in Microsoft Office (Word, Excel, Outlook)
Ability to work independently and as part of a team
Experience with scheduling or payroll systems is a plus
Compassionate and resident-focused approach
Attention to detail and strong problem-solving abilities
Ability to prioritize tasks in a fast-paced environment
Professional demeanor and positive attitude
Competitive pay
Supportive team environment
Opportunities for growth and development
Meaningful work serving our senior community