AP/AR Specialist

Company Description:

Meade Engineering is a leading engineering firm that specializes in providing innovative and cost-effective solutions for data center builders, cloud providers, and developers of large construction projects. With years of experience, our team of expert engineers, designers, and consultants is dedicated to delivering high-quality, reliable, and sustainable solutions that meet your specific needs.

At Meade Engineering, we take pride in our commitment to excellence, efficiency, and superior service. We strive to build long-lasting relationships by understanding your unique requirements and delivering customized solutions that exceed your expectations.

Our website: www.meadeengineering.com

Job Description:

The Accounts Payable/Accounts Receivable (AP/AR) Specialist at Meade Engineering is a key member of the finance team responsible for managing the company's billing, payments, and financial record-keeping. This role ensures accurate and timely processing of invoices, payment disbursements, and collections. As an AP/AR Specialist, you will work closely with internal departments, clients, and vendors to maintain Meade Engineering's financial integrity and support the firm's operational goals. This position requires extensive experience in financial operations, strong leadership skills, and a proactive approach to process improvement.

Job Duties:

Accounts Payable (AP):

• Create and issue subconsultant purchase orders (POs) in accordance with company process and project budgets.
• Review, code, and process vendor invoices accurately and efficiently.
• Working knowledge of the current budget so actual expenses are coded consistently with the budget.
• Match subconsultant bills to purchase orders and ensure proper authorization prior to payment.
• Manage and maintain vendor records and relationships; resolve invoice or payment discrepancies.
• Manage and maintain expense reimbursement and credit card online portal. Ensure receipts are attached and properly coded/job costed as well as compliance with company expense policies.
• Assist A/R progress billing and month-end close processes by confirming receipt and entry of all progress billing from subconsultants.
  
  

Accounts Receivable (AR):

• Track client purchase orders (POs) following issuance of the Statement of Work (SOW) to ensure all contract and billing requirements are met.
• Assist in entering new projects and estimates into accounting system
• Prepare and issue accurate invoices for select clients that are billed hourly.
• Prepare billable travel expense reports.
• Monitor and manage outstanding accounts, driving timely follow-ups on overdue payments to maintain cash flow.
  
  

Preferred Qualifications:

• 3-5 years of experience in Accounts Payable and/or Accounts Receivable
• Experience in QuickBooks, Bill.com, and Emburse (expense reporting management) software preferred
• Strong Excel and Microsoft Office skills.
• Exceptional attention to detail, accuracy, and organizational abilities.
• Excellent written and verbal communication skills with a customer-service mindset.
  
  

Benefits:

All full-time employees receive a comprehensive benefit package that includes, but is not limited to, medical, dental, and vision insurance with 100% of medical premiums covered by the employer, short and long-term disability insurance, life insurance, 401(k), paid Time off, paid holidays off, and a target yearly performance-based bonus of 10% of your annual base salary.

Job Type: Full-time

Schedule: 8 hour shift - Monday - Friday

Work Location: In-person – Tempe, AZ