HR Support Specialist

December 3, 2025

HR Support Specialist 

8 a.m. – 4:30 p.m.

12 - month position – 260 days per year

JOB DESCRIPTION:

This HR Support Specialist position supports districtwide hiring and onboarding processes to ensure a positive experience for applicants and employees. This position assists in recruitment, new-hire processing, and general HR operations.

RESPONSIBILITIES:

• Coordinates the initial onboarding process to ensure a smooth and professional onboarding experience, including sending and tracking required paperwork and offer letters, scheduling orientation, and maintaining accurate records of start dates and orientation schedules, and attendance.
• Create and maintain personnel files and HR documentation in accordance with district policy and state requirements.
• Assists in coordinating background checks for new hires. 
• Prepares and assembles materials needed for orientation, onboarding, and other HR related training
• During busy hiring season, assists all phases of the recruitment process, including but not limited to timely screening and determining the eligibility of applicants, communicating with applicants, and assisting in tracking of certificated, classified, and substitute positions.
• Receives hiring documentation from buildings, including ensuring receipt of appropriate materials, finalizing, and filing the application material packets.
• Assist with processing Personnel Action Forms (PAFs) and maintaining accurate employee data.
• Ensure application materials are purged appropriately on an annual basis.
• Establish and maintain data and filing systems to provide accurate, timely, and complete information as appropriate. 
• Review documents, update HR manuals, and organize and file department paperwork for accuracy and compliance.
• Assist and cross-train with other HR team members to ensure continuity and efficient departmental operations. 
• Compile materials and packets as requested for various projects or processes.
• Anticipate needs and proactively offer solutions that streamline HR processes.
• Participate in HR projects that enhance systems, improve communication, and strengthen district recruitment efforts.
• Promote positive working relationships with administrators, staff, and community members through friendly and informed service.
• Collaborate with the HR team by supporting one another, and contributing to a positive, solutions-oriented attitude to daily work
• Perform other duties as assigned.

QUALIFICATIONS:

• Associate degree in Human Resources, Business Administration, Accounting, or a related field; or equivalent combination of education and work experience.
• Strong attention to detail, accuracy, and organization.
• Ability to manage multiple priorities and meet deadlines.
• Proficiency in Microsoft Office and comfort working with web-based programs.
• Excellent written and verbal communication skills.
• Ability to work independently and collaboratively with a team.

• Ability to recognize problems and suggest and implement practical solutions or improvements.
• Strong work ethic and sense of integrity, trustworthiness, and ability to maintain a high level of confidentiality
• High level of interpersonal skills in handling sensitive and confidential situations and documentation
• Strong interpersonal skills and customer-service orientation.

Preferred Qualifications

• Prior experience in human resources, recruiting, or hiring coordination
• Prior School District Experience
• Familiarity with state and federal HR laws and OPMA requirements.

TERMS OF EMPLOYMENT:

As outlined by the Policies and Procedures of Mead School District. Mead policies and Procedures can be accessed online at https://www.mead354.org/about-us/board-of-directors/board-policies

COMPENSATION AND BENEFITS:

• Salary Range: $27.34 - $33.75 per hour. New hires are typically placed at Step 1; relevant experience may qualify for a higher step within the range.
• Work Year: Generally, 260 days, including 13 paid holidays (actual days may vary by position).
• Leave:

• Sick Leave: 12 days per year, prorated for part-year employees.
• Annual Leave: Up to 3 days per year based on hours worked; unused days are cashed out each July.
• Vacation (260-day employees): Accrues up to 25 days (200 hours) annually. Up to 40 hours may be cashed out in July if the balance exceeds 240 hours; balances above 280 hours on July 1 are forfeited.

• Benefits: Employees working more than 630 hours per year are eligible for SEBB benefits (medical, dental, vision, life, and long-term disability).
• Retirement: Positions working 70 hours per month for at least 5 months in a 12-month period are eligible for State Department of Retirement Services benefits

WORKING CONDITIONS:

Work is performed primarily in an indoor office environment. The position requires frequent sitting, standing, and walking, along with repetitive hand and finger motions related to computer use and general office tasks. Occasional bending, reaching, and lifting of materials or equipment weighing up to 25 pounds may be required. The work involves regular use of computers, telephones, and standard office equipment.

APPLICATION:

All applicants interested in this position must apply for this posting through a link to our online applicant system, Talent Ed Recruit and Hire, found on our website at www.mead354.org.  Upload the required documents to your application.  Below is a list of required materials.  If you have questions regarding this process, you may contact Human Resources at the District Administration Building or email hr@mead354.org.  The application, along with all required documents, must be complete. Incomplete applications will not be considered.

           Additional Required Documents for a Complete Application

1. Your Resume
2. Your Letter of Interest, which speaks specifically to your abilities and qualifications for this position
3. Three (3) letters of recommendation or completed reference checks. 

Mead School District #354 is an equal opportunity employer and does not discriminate against otherwise qualified applicants on the basis of sex, race, ethnicity, color, religion, creed, national origin, sexual orientation, gender identity, gender expression, homelessness, immigration or citizenship status, disability, neurodivergence, the use of a trained dog guide or service animal, age, and honorably discharged veteran or military status and provides equal access to the Boy Scouts and other designated youth groups. Inquiries regarding compliance procedures may be directed to the District’s Title IX/Civil Rights Officer, Josh Westermann, Section 504 Coordinator, Heather Havens and/or HR Director, Keri Hutchins, at (509)465-6000 or via mail to 2323 E. Farwell Rd., Mead, WA, 99021.  Persons who may need some accommodation in the hiring process should contact the Human Resources Office at (509) 465-6010.

#35052464 

Salary : $27 - $34