What are the responsibilities and job description for the Admin Assistant - Closer position at MD Tec Services LLC?
Position Summary
The Admin Assistant – Closer is responsible for reviewing completed work, verifying documentation, processing administrative records, and ensuring projects are finalized accurately and efficiently. This role serves as the final quality assurance checkpoint before completed work is closed and prepared for invoicing.
Working closely with field personnel and internal departments, the position requires strong attention to detail, organization, and the ability to manage multiple tasks while maintaining accurate records.
Key Responsibilities
- Review completed work orders for accuracy and completeness.
- Verify supporting documentation and ensure company standards are met.
- Process and finalize work requests using internal management systems.
- Enter and maintain accurate project, billing, and administrative information.
- Reconcile field documentation with internal records.
- Coordinate with field crews to resolve discrepancies or obtain additional information.
- Monitor project statuses and maintain organized tracking records.
- Assist with invoicing preparation and administrative reporting.
- Review permits, approvals, and supporting documentation as needed.
- Escalate projects requiring additional review or authorization.
- Maintain organized records and ensure timely completion of assigned tasks.
- Communicate professionally with internal team members to support efficient workflow.
Qualifications
- Strong attention to detail and organizational skills.
- Excellent written and verbal communication.
- Ability to work independently and manage multiple priorities.
- Proficiency with computer systems and data entry.
- Basic understanding of administrative and billing processes.
- Ability to interpret written documentation and follow established procedures.
- Experience in construction, utilities, telecommunications, or a related industry is preferred but not required.
Skills
- Administrative support
- Data entry and record management
- Quality assurance
- Documentation review
- Problem-solving
- Time management
- Organization
- Team collaboration
- Process compliance
- Microsoft Office or similar business software
Pay: $800.00 per week
Benefits:
- Flexible schedule
- Paid time off
Work Location: In person
Salary : $800