Production Coordinator

Work With The Best

We are building the premier outdoor living company in the country by creating a “family of family companies” across the nation. Now you can build your landscaping career with the best, working in one of our many company locations nationwide. Learn from the top experts in the field and work on some of the country’s largest and most complex landscape projects. Take advantage of opportunities to share and exchange best practices across our network. The opportunities are endless.

Job Description

MD Landscaping is seeking a skilled and motivated Production Coordinator to join our team. The Production Coordinator plays a critical role in ensuring operational efficiency and quality across our Maintenance, Irrigation, and Excavation divisions. This position is responsible for managing crew schedules, overseeing administrative processes, and conducting site visits to verify quality standards and client satisfaction. The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced environment.

Essential Duties & Responsibilities

Schedule Management

• Prepare and communicate a 72-hour schedule for crews, ensuring timely departures and proper documentation.
• Provide crews with picture punch lists and timecards for weekly service projects.
• Collect and review daily paperwork from Foremen.
• Approve job packs and verify completeness.
• Collaborate with Account Managers to ensure Picture Punch Lists contain all necessary details for successful job completion.
  
  

Work Ticket Management and Time Reporting

• Accurately enter and review crew time daily, escalating discrepancies to the Field Supervisors.
• Submit all timecards to payroll weekly.
• Complete work tickets and close jobs in Aspire promptly. Manage hours tracking in Aspire efficiently.
  
  

Receipt & Expense Report Management

• Create purchase orders for all maintenance receipts.
• Generate and submit expense reports before weekly deadlines.
• Ensure all receipts are filed, coded, and entered in Aspire accurately for Finance.
  
  

Quality Control & Site Visits

• Conduct regular site visits to Maintenance, Irrigation, and Excavation projects to ensure adherence to quality standards.
• Document findings and communicate corrective actions to crews and managers.
• Serve as a liaison between field teams and management to maintain client satisfaction and project excellence.
  
  

Job Specifications / Qualifications

Education & Training

• High School Diploma or GED required.
• College degree or relevant certification/license preferred.
  
  

Experience & Certifications

• Valid driver’s license with fleet insurance approval (required).
• Proficiency in Microsoft Office Suite (especially Excel) and Aspire (preferred).
• Bilingual English/Spanish (preferred).
  
  

The Perks

• 401(k) plan with company match
• Medical insurance
• Dental insurance
• Vision insurance
• FSA/HSA
• PerkSpot
• Long-Term Disability and Life Insurance
• Paid time Off
• Tuition Reimbursement (after one year of service)
  
  

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Mariani Enterprises, LLC is proud to be an equal opportunity employer and does not discriminate in employment with regard to race, color, religion, national origin, citizenship status, ancestry, age, sex (including sexual harassment), sexual orientation, marital status, physical or mental disability, military status or unfavorable discharge from military service or any other characteristic protected by law.