Family Office Controller

Stand Management, LLC

Stand Management is a private family office located in Denver, Colorado. We provide asset management, accounting & finance, and operations support to the family we serve, while working closely with their full-service real estate development, investment, and management business.

Position Summary: Family Office Controller

Responsibilities

As a Family Office Controller, you will be responsible for:

• Managing and directing Accounting and Financial Reporting for the Family Office, and Aviation department.
• Providing accurate and timely financial data for budgetary and financial decisions, tax planning, and return preparation.
• Partnering with Head of Family office on risk management and insurance programs, ensuring timely renewals, claims management, and compliance with contracts.
• Partnering with the Head of the Family Office on personal and estate tax planning strategies.
• Establishing and monitoring effective controls, processes, and procedures.
• Partnering with Head of the Family office on Asset Management for personal real estate, yacht, autos, and aircraft.
• Directly supervising accounting staff and ensuring adherence to accounting and internal control policies.
• Partnering with Head of Family Office and external advisors to facilitate ad hoc requests including entity formation, cash flow projections, NPV analysis and financial statement liquidity analysis, etc.
• Managing relationships with external partners such as banking, insurance, and accounting.
• Overseeing the preparation of financial reports, including income statements, balance sheets, and budget variance reports.
• Monitoring debt levels and compliance with covenants.

A. Accounting, Reporting and Administration

• Liaise with other advisors, Operating Company employees, and independent contractors to develop a coordinated reporting and communication structure.
• Maintain general ledgers for all agreed upon entities.
• Pay bills and record all bank account and credit card activity.
• Reconcile all bank accounts.
• Reconcile all brokerage and private investment statements.
• Provide fully customized monthly or quarterly reporting summarizing all expenses, including credit card breakdowns, spending analyses and trends, both yearoveryear and monthtomonth, as well as balance sheets/net worth and income statements.
• Monitor collateral coverage for all outstanding loans and assess tax impacts of selected collateral; maximize tax deductions associated with borrowed funds.
• Prepare all account applications and documents.
• Develop regular communication with interested parties and serve as a central hub for personal financial data.
• Securely organize and maintain important financial records for easy reference.
• Administering payroll.
• Establish best in class family office policies, procedures, & controls

B. Tax Planning

1. Income Tax Planning

• Proactive communication with the Head of the Family Office and all advisors for proper planning and efficient tax compliance.
• Partner with Operating Company staff to provide timely, organized information required for income and gift tax return preparation.
• Preparation of 1099’s required to be issued for disbursements made related to rental or business activity.
• Coordination with Head of Family Office and outside CPAs for calculation of future tax liabilities and quarterly payments.
• Coordination with Head of Family Office and investment advisors for taxeffective structuring of portfolios, and analysis of cost basis issues relating to specific assets.
• Maintain open dialogue with private investments to forecast significant tax events.
• Provide guidance on major philanthropic gifts to optimize tax benefits.

2. Estate and Wealth Transfer Planning

• Partner with Head of Family Office to liaise with estate planning counsel and tax advisor to ensure activity follows established trust and estate plans, and to enhance wealth transfer plan.

• Review and analyze all documents and maintain files.
• Administer trusts and estates and manage all compliance and periodic reporting as may be required.
• Administer wealth transfer plans, including management of LLC, partnership and corporation distributions, installment sales and note payments, and trust distributions.
• Planning annual gifts: reporting, communicating with attorneys, following through with plans currently in place.
• Coordination of life insurance to ensure proper coverage, appropriate premium payments and appropriate ownership of policies.

C. Operations & Real Estate

• Financial management of homes, including rental income, utility accounts, insurance changes, regular service contracts.
• Work with appropriate staff (including household staff) managing personal real estate, yacht, autos, and aircraft. Including acquisition & sale transactions, annual registrations, and related debt.
• Assist Head of Family Office with formulating investment, tax, estate, and multigenerational transfer strategies for real estate.
• Prepare reports summarizing income and expense for each property.
• Liaise with attorneys in the event of an asset acquisition or sale.
• Analyze liability and titling issues.
• Oversee financial management of construction and landscaping projects, including budgets.

D. Insurance

• Evaluate exposure to accidental loss and liability.
• Analyze and monitor existing property and casualty insurance programs.
• Analyze life insurance program.
• Negotiate personal auto, homeowner, and umbrella insurance coverage.
• Ensure valuable assets that should be listed on polices are reported to insurance company.
• Assist with the processing of claims.

E. Governance

• Attend meetings with the Head of Family Office, Principals, and family members, to discuss and explain existing wealth plan, identify planning goals, and to answer questions, if desired.
• Schedule, coordinate, and prepare agendas and presentation materials for family meetings.
• Assist children with personal financial literacy.

• Discretion, and the ability to handle confidential information.
• Honesty and integrity
• Can-do attitude: we are a growing, changing organization that requires team players willing to learn, and try new things.
• Strong written and verbal communication skills, and the ability to work collaboratively.
• Bachelor’s degree in accounting required, CPA desired.
• Minimum of 10 years of accounting experience
• Previous family office or public accounting experience a plus
• Experience in overseeing general ledger for multiple entities and managing transactional processing cycles such as accounts payable and payroll.
• General knowledge of investment accounting, Equities, Hedge Funds, and Private Equity Investments.
• Excellent communication, organizational, and leadership skills.
• Experience with QuickBooks Online
• Strong Excel skills