What are the responsibilities and job description for the Accounts Payable Specialist position at McShane Mechanical?
Accounts Payable
Processes supplier and subcontractor invoices with a three-way match against purchase orders and receiving tickets. Obtains project manager or overhead invoice and coding approvals. Collects conditional and unconditional lien waivers before paying subcontractors and tracks joint-check agreements where applicable. Processes payment runs via check and/or ACH, reconciles vendor statements, and handles 1099 reporting.
Subcontractor compliance
Maintains subcontractor compliance records including certificates of insurance, W-9s, licenses, and retainage withheld.
Job Cost support
Owns accurate cost coding on all invoices. Enters and tracks purchase orders and subcontract commitments ensuring committed costs are current. Reconciles committed costs against actual costs by job and provides supportive, accurate, and timely reporting to project managers by job.
Employee expense reporting
Owns the process for corporate credit card program and employee expense reimbursements ensuring all employees are meeting expense policy requirements and accurate accounting is completed for all expenses.
Purchasing software support (future)
Lead implementation team member for conversion from manual process to electronic procurement and approval process.
Other Duties as Requested or Required
Works closely with the team on daily tasks and takes on other duties as required to meet business needs.
Qualifications
- Accounts payable experience preferred
- Construction / contractor industry experience preferred
- Demonstrated organization skills
- Ability to manage multiple projects and deadlines
Work Environment
- On-site work environment at our corporate office
- Full-time
Reports to: Controller
Salary: $70,000 - $90,000 annually based on experience
Pay: $70,000.00 - $90,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Health insurance
- Paid time off
Work Location: In person
Salary : $70,000 - $90,000