Purchasing Clerk

Summary:

Assist in purchasing accounting activities within the finance department of the organization by performing the following duties:  

Essential Duties and Responsibilities include the following, but not limited to:

• Process all purchase requisitions and requests timely and accurately.  All orders must be placed within 5 business days of requisition or request.
• Obtain quotes and lead times from suppliers. Obtain recommendations from suppliers or requestor for substitute items when necessary.
• Maintain procurement records (goods purchased and received) in MAS 500.
• Verify receipts - compare ordered vs received for orders physically received at HQ.
• Handle urgent orders immediately and expedite delivery or pick-up as necessary
• Proactive supply orders – reach out to department managers weekly
• Forecast ongoing supply needs, place recurring orders, and inventory supplies
• Maintain supply rooms to ensure there are necessities on hand.
• New vendor sourcing - evaluate new suppliers by considering price, quality, and availability.
• Provide product availability updates and lead times to requestors and management.
• Develop communication tool for managers providing status of request
• Develop and optimize vendor relationships
• Negotiate pricing and terms
• Complete credit applications for new suppliers.
• Monitor and maintain open purchase order report and follow up on orders not received
• Assist with purchase clearing reconciliation as needed
• Maintain and update standard and replacement costs as needed
• Ensure intercompany purchase orders are priced accurately.  
• Maintain and inventory vendor gifts
• Involvement in team-wide initiatives and special projects
• Other tasks as needed

Education/Experience:

• 5 years of experience in purchasing or related position is highly preferred

Knowledge, skills, and abilities:

• Excellent oral and written communication skills
• Ability to interact directly with suppliers and build relationships.
• Proficient with Microsoft Office applications
• Excellent planning and organization skills
• Excellent problem-solving skills
• Ability to exhibit teamwork through openness to others’ views, ability to give and receive productive feedback
• Ability to take initiative and work independently
• Attendance/Punctuality
• Ability to adapt to changes in the business
• Ability to exhibit professionalism by approaching others in a tactful manner, react well under pressure, treating others with respect and consideration regardless of their status or position
• MAS 500 software proficiency preferred
• Willingness to help out where needed