Office Manager (Law Firm)

McQuillan & Hohman Law / Alaska Immigration Law Center

We’re a tight-knit law firm that serves Alaska. We’re looking for a hands-on Office Manager who knows how to keep a professional office running smoothly, cares about people, and isn’t afraid to own results. If you have real office management experience, can lead a small team, and are comfortable with bookkeeping and QuickBooks Online, we’d like to meet you. We are a fun and dynamic work environment and it will be unlike any other office you have work with.

This is a full-time, on-site position in Anchorage, AK. You’ll be the operational backbone of a busy practice—balancing people management, clerical systems, and light accounting. You’ll work directly with the partners to set expectations, hold standards, and create a calm, client‑ready office every day.

·        Lead day-to-day office operations for a small, fast-moving law firm; ensure the front desk, phones, calendars, and client intake run on time and to standard.

·        Supervise and support administrative staff; set priorities, coach performance, schedule coverage, and step in where needed.

·        Own clerical systems: file management (physical and electronic), mail/records, forms, supplies, vendor coordination, and equipment uptime.

·        Handle basic bookkeeping in QuickBooks Online: A/P, A/R, invoicing, reimbursements, expense categorization, and monthly reconciliations.

·        Coordinate payroll inputs, timekeeping, and benefits administration in partnership with our outside providers.

·        Track KPIs for operations (intake volume, response times, billing hygiene, past-due follow-up) and surface issues early.

·        Maintain compliant, professional office policies and procedures; help with onboarding/offboarding and basic HR documentation.

·        Support attorneys with calendar management, travel, hearing logistics, and court/service deadlines.

·        Jump in on special projects—process fixes, vendor switchovers, software cleanups, or an office move—without dropping the day-to-day.

·        Bi-lingual in Spanish and English is highly preferred (though not required) and will result in pay-bump.

·        2 years of office management experience, preferably in a professional-services setting (law, medical, accounting, or similar).

·        People leadership experience: delegating work, setting expectations, coaching, and holding standards.

·        Solid clerical fundamentals: phones, calendaring, filing systems, document prep, and customer/client service.

·        Bookkeeping skills and working knowledge of QuickBooks Online (or similar) and basic reconciliation.

·        Comfort with common tools: Microsoft 365/Google Workspace, shared calendars, scanners, e-fax, and practice management systems.

·        Discretion with sensitive information; professionalism with clients from diverse backgrounds.

·        Calm, organized, and proactive—able to set priorities and keep them.

·        Experience in a law firm, legal admin, or immigration services environment.

·        Familiarity with billing/timekeeping software and trust/retainer basics.

·        HR coordination exposure (benefits enrollments, I‑9s, handbooks, safety training).

·        Salary: $45,000–$60,000 per year DOE.

·        Retirement: dollar‑for‑dollar match up to the federal limit.

·        PTO: aggressive paid time off policy.

·        Bonuses: frequent performance bonuses.

·        Equipment, training, and process support to help you succeed.

·        Full-time, Monday–Friday.

·        On-site in Anchorage, AK.

Please send your resume and cover letter to asa@visamerica.com

We’re proud to be an equal opportunity employer. We don’t discriminate on the basis of race, color, religion, national origin, citizenship, sex, pregnancy, sexual orientation, gender identity, age, disability, veteran status, or any other protected status. We provide reasonable accommodations in the application and hiring process; if you need assistance, please let us know.

If you’re ready to take ownership of a well-run office and support important legal work for Alaska families and businesses, we’d like to hear from you.