Project Coordinator

MCO Construction & Services is seeking a highly organized and detail-oriented Project Coordinator to support our water utilities client in Palm Beach County. This role ensures efficient project execution, accurate documentation, and timely processing of project-related financials.

The ideal candidate will play a key role in supporting project managers, engineers, and field teams by maintaining project documentation, tracking schedules and budgets, and coordinating communication across stakeholders. This is a great opportunity for an administrative or construction support professional looking to contribute to long-term public infrastructure projects.

Key Responsibilities

• Assist in developing and maintaining project plans, schedules, and timelines
• Monitor project progress and support adherence to schedules and deliverables
• Coordinate with project managers, engineers, inspectors, contractors, and vendors
• Support resource coordination, including labor, materials, and equipment
• Manage and organize project documents in systems such as OnBase, SharePoint, or similar platforms
• Process documents through review, approval, and filing workflows
• Ensure compliance with document standards, naming conventions, and recordkeeping procedures
• Maintain accurate and up-to-date project records and files
• Review contracts, service authorizations, work orders, and closeout documents for accuracy
• Track project expenses and assist in budget monitoring
• Prepare, enter, and route progress payment requests for timely processing
• Research and resolve discrepancies related to documents, invoices, or payments
• Prepare and distribute project documentation, reports, and meeting updates
• Provide document control and project status updates during team meetings
• Maintain clear communication across internal teams and external stakeholders
• Support quality control processes and ensure adherence to project standards and regulations
• Assist in identifying project risks and ensuring compliance with safety and environmental requirements
• Assist with training staff on document control systems and procedures
• Perform general administrative and project support tasks as needed

Qualifications

• Associate degree required; Bachelor’s in Construction Management, Engineering, or related field preferred
• 2 years of experience in project coordination, administrative support, or document control
• Experience with OnBase, SharePoint, or similar document management systems required
• Experience in construction, engineering, or public infrastructure projects preferred
• Familiarity with project coordination, scheduling, and budgeting processes
• Proficiency in Microsoft Office (Excel, Word, PowerPoint) and project tracking tools

Pay: $26.53 - $35.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Application Question(s):

• Do you have experience supporting county, municipal, or other government capital improvement projects?
• Do you have experience supporting construction, engineering, utility, infrastructure, or public sector capital improvement projects?
• How many years of experience do you have supporting water, wastewater, or utility infrastructure projects?
• Which scheduling tools have you used?
• How many years of experience do you have in a Project Coordinator, Project Support, or Project Administration role?
• What is your availability to start if selected?

- Immediately
- Within 1 week
- Within 2 weeks
- More than 2 weeks

• Do you have experience with RFIs, submittals, payment applications, or other project documentation?

Education:

• Associate (Preferred)

Work Location: In person

Salary : $27 - $35