What are the responsibilities and job description for the Construction Document Control Specialist position at MCO Construction and Services, Inc.?
About the Role
MCO Construction & Services is seeking a detail-oriented Document Control Specialist to support our water utilities client in Palm Beach County, FL. In this role, you will manage and organize project documents using systems such as OnBase and SharePoint, review contracts and invoices for accuracy, and prepare and route payment requests for processing. This role requires strong organizational skills, accuracy, and the ability to work collaboratively with project team. This is an excellent opportunity for an administrative professional who enjoys a structured work environment, stable public sector projects, and meaningful support work on long-term programs.
Key Responsibilities
- Scan, upload, and file project documents in OnBase, SharePoint, and other document management systems.
- Process new and revised documents through review, approval, and filing workflows.
- Ensure documents meet formatting, naming, and compliance standards.
- Organize and maintain records according to established processes.
- Review contracts, service authorizations, work orders, closeout documents, and invoices for accuracy.
- Enter and route progress payment requests for timely processing.
- Research and resolve document or payment-related issues.
- Coordinate with engineers, inspectors, project managers, contractors, and administrative staff.
- Assist and train staff on document control procedures and system use.
- Provide document control updates during team meetings.
- Perform related administrative tasks as needed.
Requirements
- Associate degree or equivalent experience required; Bachelor’s preferred.
- At least 2 years of administrative support experience.
- Experience with OnBase, SharePoint, or similar document management systems required.
- Experience in document control, records management, or engineering/construction support preferred.
- Strong accuracy, organization, and communication skills.
Pay: $29.00 - $35.00 per hour
Expected hours: 40.0 per week
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
Salary : $29 - $35