What are the responsibilities and job description for the Receptionist/Administrative Assistant Evenings position at McNeill Childrens Institute?
Overview
We are seeking a dynamic and organized Receptionist/Administrative Assistant to join our team! In this vital role, you will be the first point of contact for visitors and clients, ensuring a welcoming and professional environment. Your expertise in office management, customer service, and administrative support will keep our daily operations running smoothly. This position offers an exciting opportunity to utilize your multitasking skills, technical proficiency, and attention to detail in a fast-paced setting. If you thrive in a lively environment and are passionate about delivering exceptional support, we want to hear from you!
Duties
- Greet visitors, clients, and vendors with professionalism and warmth, managing front desk operations efficiently
- Answer multi-line phone systems promptly, directing calls accurately and providing excellent customer service
- Manage appointment scheduling and calendar coordination using office management tools and Google Workspace
- Perform data entry, maintain filing systems, and update spreadsheets with accuracy using Microsoft Office and productivity software
- Handle correspondence via email, word processing documents, and proofreading to ensure clarity and professionalism
- Support bookkeeping tasks such as invoicing or basic financial recordkeeping using QuickBooks or similar software
- Assist with office organization tasks including filing, inventory management, and supply ordering to ensure a productive workspace
- Social Media Management
- Clinic Cleaning and Organization
Experience
- Proven clerical experience or office experience demonstrating strong organizational skills and attention to detail
- Familiarity with multi-line phone systems, phone etiquette, and customer support best practices
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace for document creation and communication
- Experience with data entry, filing systems, spreadsheets, and calendar management tools
- Bilingual abilities are highly desirable to effectively communicate with diverse clients and team members
- Knowledge of office management procedures including bookkeeping, medical or dental receptionist duties is a plus
- Strong computer literacy with technical proficiency in productivity software and office technology tools
Join us in creating a vibrant workplace where your organizational talents shine! We value proactive individuals who excel at multitasking while maintaining professionalism. This paid position offers a chance to grow your administrative skills within a supportive environment dedicated to excellence.
Pay: $18.00 - $20.00 per hour
Expected hours: 16.0 – 20.0 per week
Work Location: In person
Salary : $18 - $20