RECRUITMENT SPECIALIST

Position Summary

POSITION SUMMARY:
The Human Resources Recruitment Specialist is responsible for delivering all facets of full recruiting life cycle success throughout McLennan County and its affiliates. This will be achieved through the development of the recruiting and selection strategies addressing the current and future workforce needs of the organization, employing traditional sourcing strategies and resources as well as developing new, creative recruiting ideas. The Human Resources Recruitment Specialist works closely with hiring managers, senior leadership, external vendors, and other stakeholders to ensure our recruiting practices meet the organization's needs. The recruiter strives to ensure all applicant and candidate experiences are of high quality and represent the organization's values.

Essential Functions

ESSENTIAL JOB FUNCTIONS:

• Builds job descriptions for open requisitions, prepares advertisements and posts in various specialized venues to increase the number of qualified applicants
• Uses a variety of sourcing and advertisement methods (recruitment sites, LinkedIn, social media, Google Ads etc.) to find a diverse qualified applicant pool; proactively seek and evaluate the most qualified candidates
• Develops and maintains contacts with schools, alumni groups, and other public organizations to find and attract applicants
• Coordinates participation in, sets up display, and works at job fairs and career fairs
• Screens, conducts interviews or provides guidance to the interview selection process, and recommends prospective employees for employment in entry level and experienced positions
• Assists in administering the county’s compensation plan, and completes salary surveys
• Continuously expands networking/sourcing resources, develops and maintains candidate pipeline; appropriately maintains applicant tracking process/system per requisition to provide statistics and reporting
• Provides information about the job and about working for the County to prospective applicants
• Completes any necessary steps for the onboarding process, including: reference checks, background checks, offer letters, pre-employment paperwork and shares the duty of facilitating employee orientation
• Enters and monitors data in HRIS and Applicant Tracking systems, communicating changes as appropriate
• Provide general customer services and Human Resources support including, but not limited to:
  • Greet visitors, respond to the phone lines and respond to inquiries from job seekers
  • Communicate and inform County employees of expectations related to their work environment, such as workplace behavior and appearance; ensure employees understand the job responsibilities and work hours; provide information regarding HR policies, programs and employee information
  • Maintain the HR Department’s personnel files, confidential files and other record keeping filing and documentation
  • Prepare and maintain requisitions for all invoices pertaining to the HR Department
  • Maintain inventory of all operational supplies and equipment, keep the office supplies & equipment organized and functional, and submit orders/requisitions when needed
  • Generate correspondence, deliver/mail/distribute departmental mail
  • Prepare and complete requested Verification of Employment, Verification of Insurance and Unemployment Claims forms
• Contributes to the overall efficient operation of the HR department and fosters a team environment; participates in developing department goals, objectives and systems
• Recommends new approaches and continual improvements related to: efficiency, cost containment, more automated electronic processes for the department and with regard to all the services provided by the department
• Conduct a variety of research projects, prepares written reports as required, may prepare and administer a variety of employee and client surveys
• Constantly keeping informed about Federal and State guidelines, and updating policies to reflect the guidelines
• May be assigned to special committees or special projects
• Regular attendance and timeliness are required

Minimum Requirements

EDUCATION:
Required:

• Associate’s Degree in Human Resources, Personnel Management, Business Administration, Public Administration, Communications or related field in lieu of associate’s degree a minimum of 2 years’ related experience

• Bachelor’s Degree in Human Resources, Personnel Management, Business Administration, Public Administration, Communications or related field

• 2 years’ experience serving in a recruiting, onboarding, or personnel administration role
• Knowledge of Federal and State laws affecting Human Resources including the ADA, FMLA, FLSA, and Title VII of the Civil Rights Act
• Strong ability to effectively use HRIS Systems including the ability produce informative reports from these systems
• Ability to develop and deliver reports, metrics, and recommendations that support decision-making at senior levels.
• Proficient with Microsoft 365 applications including Outlook, OneDrive, Visio, Forms and other related programs is preferred. Proficiency with Excel is required.
• Self-starter with exceptional organizational, communication (written and verbal), and interpersonal skills in dealing with the public, as well as the ability to develop and maintain professional working relationships with county officials, department heads, and co-workers.
• Time management and organizational skills to meet productivity objectives; ability to multi task and address items based on urgency.
• Ability to train and orient groups of employees in an engaging manner that creates an environment that is conducive to learning.
• Familiar with standard concepts, practices and procedures within the HR field.
• Ability to develop infographics, flyers, or presentations.
• A degree of creativity and latitude is required; ability to operate with minimal supervision.
• Maintain confidentiality and comply with HIPAA and all other compliance standards per County and HR policy.
• Ability to take direction, receive coaching and act positively to improve performance.
• Ability to be adaptable, flexible and advance existing skill sets to be able to serve future office needs in additional capacity.

• PHR or SPHR Certification

Supplemental Information

All Employees
oMust be committed to achieving excellence in assigned duties, always in service of the county and community
oMust have ability to earn and keep the trust of fellow employees and the community at large
oMust be approachable and ready to help fellow employees and the general public

ENVIRONMENTAL FACTORS: Individual works indoors in well-lighted, air-conditioned office. Position may require travel to meetings, conferences and workshops as a representative of the County. Work is primarily sedentary; job duties require oral and written communications, walking, frequent standing, lifting, pulling, pushing and carrying objects up to 25 lbs., communicating by phone and operating a p.c., infrequently requires filing, sorting, stooping and bending.

PHYSICAL DEMAND REQUIREMENTS: Some lifting, bending, standing, walking and sitting. Frequent use of vision (must be able to read computer screens), have fine dexterity (typing), and hearing (talking on the phone). Works in office environment, sitting, working at a computer terminal. Position requires the capability of managing stress effectively; work is fast paced and can be demanding. Work requires organizing; prioritizing; accuracy and attention to detail. Flexibility in order to assist with/coordinate a variety of projects and activities and to adapt standard methods and procedures to differing conditions; works in high volume environment. Employee often works independently.

HOURS / SPECIAL CONDITIONS: Monday – Friday, 8:00 am – 5:00 pm (position can require overtime on occasion to support operational needs)

McLennan County will conduct background checks on new hires that will include a criminal background check related to convictions and deferred adjudications in the past seven years and may include credit reports, motor vehicle records, employment records, and educational attainment. A conviction or deferred adjudication is not an automatic bar to employment. Each case is considered individually.