What are the responsibilities and job description for the Legal Administrative Assistant position at McLane Middleton, P.A.?
McLane Middleton, a leading New England-based law firm has a unique opportunity for a Legal Administrative Assistant in our Manchester, New Hampshire office. The firm has over 110 lawyers located in five offices, three in New Hampshire (Manchester, Concord and Portsmouth) and two in Massachusetts (Woburn and Boston). McLane Middleton is regularly listed as one of America’s leading law firms in Chambers USA, and 57 of its attorneys are listed in The Best Lawyers in America across a broad array of practice areas. The firm has a strong tradition over its 105-year history of deep involvement in the communities where its employees work and live. The firm is an active participant in the community and supports numerous charitable and professional associations.
The Legal Administrative Assistant role requires strong technical skills, absolute discretion, and a proactive mindset to manage unique client files that operate differently from typical firm matters. The ideal candidate is a self-starter who anticipates needs, manages multiple concurrent workflows, and maintains flawless accuracy when handling high-volume administrative, financial, and legal tasks.
- Highly organized with exceptional attention detail.
- Exercise high-level discretion and sound judgment when managing restricted, proprietary, or sensitive data.
- Ability to work independently while collaborating with cross-functional teams.
- Strong time management skills with the ability to manage multiple priorities and meet deadlines.
- Forward thinker with the ability to anticipate needs and deadlines and stay calm under pressure.
- Experience with DocuSign, Bill.com, QuickBooks, and iManage preferred.
- Strong proficiency in Microsoft Excel, Word, and Outlook.
- Demonstrated ability to learn and effectively utilize new technology and software systems.
Key Responsibilities
- High-Volume Document Management: Download, name, organize, and file 20–100 executed DocuSign documents daily; manage all incoming mail and files within iManage.
- Financial Processing: Review invoices, submit them for client approval, process payments through Bill.com, and assist with monthly bank reconciliations and prepare and track receipts.
- Advanced Excel Tracking: Maintain and update multiple complex spreadsheets weekly to track domestic/international real estate, tax payments, vehicle registrations, and IRS filing deadlines.
- Communication & Logistics: Draft correspondence and coordinate closely with accountants, attorneys, vendors, and property managers; manage international shipments and courier logistics.
Required Skills & Qualifications
- Advanced Tech Skills: Exceptional proficiency in Microsoft Excel (required for asset tracking), Word, and Outlook.
- Software Proficiency: Hands-on experience with DocuSign, Bill.com, QuickBooks, and iManage.
- Experience creating international shipment labels and managing courier logistics
- Precision & Consistency: Ability to manage repetitive, process-driven tasks with a high level of accuracy.
- Discretion: Proven background handling highly confidential and sensitive information.
- Soft Skills:
- Excellent accuracy, attention to details and organizational skills
- Is proactive without oversight, is a self-starter and is individually motivated.
- Priority focused with excellent time management.
- Takes ownership of assigned tasks.
- Ability to provide guidance in the most efficient and effective way to complete tasks
- Meticulous attention to detail and strict adherence to procedures and steps.
Job Type: Full-time
Pay: $65,000.00 - $75,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
Benefits:
Vacation & Paid Time OffSalary : $65,000 - $75,000