What are the responsibilities and job description for the Office Manager position at MCL Carpentry and Construction?
Office Manager
MCL CARPENTRY & CONSTRUCTION
CONARROE ST. PHILADELPHIA PA 19128
info@mclcarpentry.com
Job Type: Full-time, In - Person
- Expectations are 7.5 hours a day, Monday - Friday
Pay: $20 - $25
- Fair compensation strictly based on experience and tenacity
General Office Duties
- Monitor the company email inbox, forwarding messages and responding professionally and promptly.
- Manage office and shop supply inventory and place orders as needed.
- Collect required documents from subcontractors and update records in the construction management software and Google Drive.
- Assist with preparing agendas for company meetings.
- Prepare, send, collect, and file estimates, contracts, and invoices to clients using construction management software and Google Docs.
- Licensing Responsibilities: Submit applications and secure all required company licenses for the state and the City of Philadelphia.
- Establish processes for efficiencies
- Maintain a pleasant work environment, ensuring high levels of organizational effectiveness and communication.
Accounting | Finances
- Process accounts payable from subcontractors and vendors for approval from on-site Project Managers.
- Preparation of monthly project expense reporting for all employees and projects.
- Ensure accuracy and currency of all data within the construction management software and QuickBooks in order to compile documentation for quarterly meetings.
- Basic QuickBooks Online account management. Categorize all charges for all accounts, and update information when necessary.
- Maintain accurate records for annual subcontractor 1099 filings.
Project Coordination
- Develop and populate material spreadsheets while coordinating with clients, team members, and vendors with approved materials and delivery details.
- Support project managers with administrative tasks as required.
- Ordering supplies and materials for projects, while maintaining the budget allowance provided.
- Upon arrival, track and accept all deliveries, thoroughly inspecting the materials. Coordinate and oversee the return process for any damaged goods.
Requirements
- High School Diploma or equivalent. An Associate's or Bachelor’s degree in Business Administration or related field is a plus, but not required.
- Proven experience as an administrative assistant, office manager, or virtual assistant.
- Familiarity with Quickbooks, office management systems and procedures.
- Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).
- Understanding of office equipment operations, such as printers, smart devices.
- Excellent organizational skills with the ability to multitask.
- Strong time management skills and ability to prioritize work.
- Attention to detail and problem-solving skills.
- Outstanding written and verbal communication skills.
- Effective interpersonal skills and ability to work effectively in a team environment.
Our company is proud to be an equal opportunity employer. We consider all qualified applicants for employment without discrimination on the basis of race, color, religion, gender, national origin, age, disability, veteran status, or any other status protected by law.
Thank you for your interest in our company. We look forward to hearing from you!
Job Type: Full-time
Pay: $20.00 - $25.00 per hour
Expected hours: 35 – 40 per week
Benefits:
- Flexible schedule
Schedule:
- Day shift
- Monday to Friday
- No weekends
Work Location: In person
Salary : $20 - $25