What are the responsibilities and job description for the Chief Deputy Clerk position at McKinley County, NM?
Job Description
Definition: Responsible for the management, coordination, and operational functions regarding the recording and filing of legal documents, forms, probates, etc., and for the supervision of a support staff to assure effective and efficient customer services to the public and to numerous representatives of various entities such as banks, title companies, realtors, municipal, county, tribal, state, and federal governments. This position is considered a highly confidential position due to the nature of work performed. Job Responsibilities
Essential Job Functions: The list that follows is not intended as a comprehensive list; it is intended to provide a representative summary of the major duties and responsibilities. Incumbent may not be required to perform all duties, and may be required to perform additional, position related tasks.
Oversee the daily operations of the County Clerk's office including independent studies of work methods and procedures; make recommendations for improved methods and procedures; assist the County Clerk with formulation and implementation of new departmental programs, policies and procedures to ensure effective operations.
Ensure that assigned personnel perform duties and responsibilities in a safe and prudent manner, which does not expose them or other to unnecessary harm or risk of on-the-job injury. Act for the County Clerk in the County Clerk's absence or when delegated.
Supervise assigned support staff; provide staff training in proper work methods and techniques; assign and review work; monitor staff performance; implement discipline and conflict resolution procedures when necessary. Prepares departmental payroll.
Serves as primary contact for information regarding policies, procedures, laws and rules affecting the functions and operations of the County Clerk"s Office; handles inquiries on the telephone and in-person, provides information, resolves complaints, interprets policies, procedures, rules and regulations; and makes operational judgments.
In conjunction with the County Clerk, prepares and presents the Clerk"s Office annual budget request to County Management.Monitors expenditure of funds and makes recommendations for new purchases, for replacement of materials and equipment, for the transfer or adjustment of fund accounts, etc.Maintains inventory and prepares inventory records for asset management purposes.
Maintain a variety of files and records (microfilmed, computerized and manual) related to the activities of the County Clerk"s Office.
Assists the County Clerk with serving as ex-officio clerk to the Board of County Commissioners, as outlined in New Mexico Statute. As such, will be responsible to have staff present at every Commission meeting to record the proceedings of the meetings. Shall keep record of the proceedings in the Clerk"s Office under the direction of the County Commission, as outlined in Statute. At times, may present information related to the duties of the County Clerk to the County Commission.
Responsible for assuring efficient services for the public which include: waiting on customers, assisting in record searches, receiving and recording numerous types of documents and financial statements, issuing marriage licenses, issuing county business licenses and permits, assisting with applications for death certificates, assisting the Probate Judge with probate matters, etc.In addition, may assist the Bureau of Elections with voter registrations, conducting elections, counting votes, assisting/training precinct workers, etc.
Keeps current understanding of applicable laws, regulations, ordinances, and proposed legislation pertaining to the Clerk"s Office by reviewing publications and by attending conferences, meetings, and training sessions.
Knowledge, Skills and Abilities
Certificates and Licenses: - Must have or be able to obtain a valid Driver"s License; must be insurable for liability purposes. Preferred Qualifications: -
Bachelor"s Degree in Public Administration, Business Administration, or Management.
Title Company Clerk, Paralegal or Real Estate experience.
Experience working in a county/local government environment
Minimum Qualifications: - Education/Training/Experience:
High school diploma or GED equivalent; and,
any combination of college education, training, or experience in progressively responsible clerical /administrative work equal to two (2) to four (4) years; and,
Two (2) years minimum of supervisory experience involving supervising and managing at least five (5) employees
Additional Information
Supervisory Controls: Works under the policy guidance and direction of the County Clerk. Incumbent determines priorities, establishes work schedules and carries out assigned duties and responsibilities independently. Exercises leadership in supervising a staff of employees or by directing others.
Working Conditions: Work is generally performed in an office setting. Work schedule may include irregular hours. Travel may be required. Frequent bending, reaching and lifting, pushing and carrying items (books reports, etc.) weighing up to ten (10) pounds. Extended periods of sitting per day, may be up to four hours. Occasional climbing of stairs. Must have the physical ability to operate key boarding and efficiently.
Other Requirements: The incumbent of this position must comply with the safety guidelines of McKinley County.
Conditions of Employment:
Completion of NM Certified County Clerk through NM Edge within three (3) years of date of hire
May be required to pass a post offer-of-employment physical examination.
Disclaimer
Nothing in this job description restricts management"s right to assign or reassign duties and responsibilities to this job at any time. Application Special Instructions
Please attach copies of your listed certifications, degrees, and/or transcripts.
Applicants applying on or before the "For Best Consideration Date" (FBC) will be considered first. Applicants applying after the "For Best Consideration Date" (FBC) will only be screened IF a viable candidate cannot be found in the "For Best Consideration Date" (FBC) pool of applicants.
Definition: Responsible for the management, coordination, and operational functions regarding the recording and filing of legal documents, forms, probates, etc., and for the supervision of a support staff to assure effective and efficient customer services to the public and to numerous representatives of various entities such as banks, title companies, realtors, municipal, county, tribal, state, and federal governments. This position is considered a highly confidential position due to the nature of work performed. Job Responsibilities
Essential Job Functions: The list that follows is not intended as a comprehensive list; it is intended to provide a representative summary of the major duties and responsibilities. Incumbent may not be required to perform all duties, and may be required to perform additional, position related tasks.
Oversee the daily operations of the County Clerk's office including independent studies of work methods and procedures; make recommendations for improved methods and procedures; assist the County Clerk with formulation and implementation of new departmental programs, policies and procedures to ensure effective operations.
Ensure that assigned personnel perform duties and responsibilities in a safe and prudent manner, which does not expose them or other to unnecessary harm or risk of on-the-job injury. Act for the County Clerk in the County Clerk's absence or when delegated.
Supervise assigned support staff; provide staff training in proper work methods and techniques; assign and review work; monitor staff performance; implement discipline and conflict resolution procedures when necessary. Prepares departmental payroll.
Serves as primary contact for information regarding policies, procedures, laws and rules affecting the functions and operations of the County Clerk"s Office; handles inquiries on the telephone and in-person, provides information, resolves complaints, interprets policies, procedures, rules and regulations; and makes operational judgments.
In conjunction with the County Clerk, prepares and presents the Clerk"s Office annual budget request to County Management.Monitors expenditure of funds and makes recommendations for new purchases, for replacement of materials and equipment, for the transfer or adjustment of fund accounts, etc.Maintains inventory and prepares inventory records for asset management purposes.
Maintain a variety of files and records (microfilmed, computerized and manual) related to the activities of the County Clerk"s Office.
Assists the County Clerk with serving as ex-officio clerk to the Board of County Commissioners, as outlined in New Mexico Statute. As such, will be responsible to have staff present at every Commission meeting to record the proceedings of the meetings. Shall keep record of the proceedings in the Clerk"s Office under the direction of the County Commission, as outlined in Statute. At times, may present information related to the duties of the County Clerk to the County Commission.
Responsible for assuring efficient services for the public which include: waiting on customers, assisting in record searches, receiving and recording numerous types of documents and financial statements, issuing marriage licenses, issuing county business licenses and permits, assisting with applications for death certificates, assisting the Probate Judge with probate matters, etc.In addition, may assist the Bureau of Elections with voter registrations, conducting elections, counting votes, assisting/training precinct workers, etc.
Keeps current understanding of applicable laws, regulations, ordinances, and proposed legislation pertaining to the Clerk"s Office by reviewing publications and by attending conferences, meetings, and training sessions.
Knowledge, Skills and Abilities
Certificates and Licenses: - Must have or be able to obtain a valid Driver"s License; must be insurable for liability purposes. Preferred Qualifications: -
Bachelor"s Degree in Public Administration, Business Administration, or Management.
Title Company Clerk, Paralegal or Real Estate experience.
Experience working in a county/local government environment
Minimum Qualifications: - Education/Training/Experience:
High school diploma or GED equivalent; and,
any combination of college education, training, or experience in progressively responsible clerical /administrative work equal to two (2) to four (4) years; and,
Two (2) years minimum of supervisory experience involving supervising and managing at least five (5) employees
Additional Information
Supervisory Controls: Works under the policy guidance and direction of the County Clerk. Incumbent determines priorities, establishes work schedules and carries out assigned duties and responsibilities independently. Exercises leadership in supervising a staff of employees or by directing others.
Working Conditions: Work is generally performed in an office setting. Work schedule may include irregular hours. Travel may be required. Frequent bending, reaching and lifting, pushing and carrying items (books reports, etc.) weighing up to ten (10) pounds. Extended periods of sitting per day, may be up to four hours. Occasional climbing of stairs. Must have the physical ability to operate key boarding and efficiently.
Other Requirements: The incumbent of this position must comply with the safety guidelines of McKinley County.
Conditions of Employment:
Completion of NM Certified County Clerk through NM Edge within three (3) years of date of hire
May be required to pass a post offer-of-employment physical examination.
Disclaimer
Nothing in this job description restricts management"s right to assign or reassign duties and responsibilities to this job at any time. Application Special Instructions
Please attach copies of your listed certifications, degrees, and/or transcripts.
Applicants applying on or before the "For Best Consideration Date" (FBC) will be considered first. Applicants applying after the "For Best Consideration Date" (FBC) will only be screened IF a viable candidate cannot be found in the "For Best Consideration Date" (FBC) pool of applicants.
Salary : $41,850 - $0