Fleet Operations Coordinator

OVERVIEW: The Fleet Operations Coordinator supports SUE operations in the administration, compliance, safety oversight, and daily operations of an office’s fleet of trucks, trailers, and other vehicles. This role ensures accurate fleet records, proactive maintenance, driver compliance, and effective use of fleet management systems while serving as a key operational backup and driver‑training resource. Occasional travel may be required for training and fleet support.

DURING YOUR WORK DAY, YOU WILL:

Fleet Administration & Asset Management

• Maintain accurate and current inventory records for all company‑owned and leased vehicles and equipment, including assignment of primary drivers.
• Ensure vehicles are properly registered, documented, and compliant with applicable requirements.
• Provide administrative and operational support for fleet management platforms, including the Enterprise fleet system and Samsara.
• Oversee, administer, and maximize the Samsara system and provide regular reporting to corporate safety and managers.
• Serve as secondary point of contact with Enterprise to approve repairs and maintenance, coordinate vehicle turn‑ins, and track new vehicle deliveries.
• Partner with corporate accounting when new vehicles are leased or when vehicles are removed from service to ensure installation or removal of Samsara devices, safety equipment, etc.

Safety, Compliance & Monitoring

• Troubleshoot telematics units that malfunction or go offline.
• Ensure all fleet vehicles are assigned to a designated primary driver.
• Partner with Corporate Safety Director and relevant managers on driver qualification, incident follow‑up, and corrective actions.

Maintenance & Financial Administration

• Track preventive maintenance schedules and notify drivers and managers when service is due.
• Track and provide reporting on vehicle mileage to safety and accounting as needed.
• Process invoices related to vehicle repairs, maintenance, and tolls accurately and in a timely manner.

Accident & Incident Reporting

• Upon notification from Corporate Safety Director, report vehicle accidents to the insurance carrier.
• Assist with required documentation and follow‑up related to claims.

Fuel Card & Driver Access Management

• Coordinate with employees, managers, and Corporate Safety to support resolution and reinstatement, when applicable.
• Request new or replacement WEX fuel cards as needed

 WHAT YOU’LL NEED:

• Proficient computer skills including Outlook, Word and at least 2 years of experience with Excel.
• Must work well under pressure in a fast-paced work environment. Should be able to think quickly on your feet.
• Demonstrated organizational, problem‑solving, and analytical abilities.
• Excellent communication skills, oral and written.
• Must be punctual & reliable; Geomatics work hours are 7 a.m. to 5 p.m; additional hours may be required at times.
• High school diploma, or the equivalent.
• Valid driver’s license with an acceptable motor vehicle record.
• Must pass required drug testing and criminal background screening.

WHAT WILL MAKE YOU STAND OUT:

• An Associate’s degree.
• Smith Driver Trainer Certification
• Two years of customer service or public-facing experience.
• Certification of any Microsoft product(s).
• Experience with BST and/or Pyramid
• Positive customer service orientation.

WHAT WE OFFER: Ranked as one of the Best Firms to Work For, you will be joining a company that puts its employees first. Here are a few compelling reasons to join the McKim & Creed team:

• Employee Stock Ownership Plan (ESOP): ALL employees are owners & benefit from profits earned
• Competitive pay: PLUS paid holidays, bereavement, parental, medical, and military leave
• Multiple office locations to work from: Stick close to home or travel for a change of scenery
• Growth opportunities & training: Grow confidently in your career with our mentoring & training programs
• Professional development: Tuition reimbursement, professional development programs, online courses & more
• Work that makes a difference: See the direct impact your work has on communities we serve, which is most likely a community you live in.
• Collaborative, supportive team: People to help you solve problems, cheer successes & encourage you along the way

This is an exciting opportunity to join our team. If you want to work at a company that will help improve the future of the communities where we live, work and play, McKim & Creed is where you want to be.

McKim & Creed is an Equal Opportunity and Affirmative Action Employer, and VEVRAA Federal Contractor and will consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disability status and maintains a Drug Free Workplace.

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